Job Description

Description

• Stable employment and hours with regular salary increases
• Thirteen paid holidays per year
• Competitive benefits, paid time off, and retirement, agency free parking
• 79% employer-paid health insurance with four plans and coverage levels to choose from
• Dental, vision, long and short-term disability, flex spending and health savings accounts, employee assistance program, employee discount program, and more!
• Generous vacation and sick leave earnings each year (starting at 12 days each!), plus a variety of other leave types
• 156% state-matched retirement for state plans
• $20,000 term life insurance at no cost to you, with additional supplemental life insurance options
• Wide variety of professional development opportunities
• Dependent Tuition Reimbursement Program with six Nebraska community colleges!
• Veteran\'s Preference & Military Spouse Transition Program
• Public Service Loan Forgiveness Program through the federal government possibilities

Location: Nebraska Emergency Management Agency, Joint Force Headquarters, 2433 NW 24th Street, Lincoln NE

Examples of Work

Screens documents against a set of requirements, comparing them with established references and guidelines, and verifies their accuracy and completeness to determine eligibility for the issuance of procurement and travel documents. Prepares requisitions, purchase orders and contracts. Reviews and processes documents, packing slips and invoices from vendors, contractors and others for reimbursement or payment voucher various programs.

Compiles and checks documents, records, and reports to confirm accuracy, completeness, and status of information, to process requests or transactions, and/or to provide the supervisor or other employees with information.

Fielding agency phone calls that may need to be transferred especially those regarding a disaster situation.

Daily delivery of hard copy documents back and forth between pre-audit/services office. Back-up rotation to delivery and ick up mail from State offices. Pick up mail/package deliveries from the building mail room.

Coordinates people, equipment, location, and supplies for meetings, hearings, and/or conferences; prepares transportation, car assignment, airline tickets, travel vouchers and lodging reservations. Necessary hard copies are prepared as back-up to future payments of invoices, expenses reimbursements, state agency payments, etc.

On an hourly/daily basis continues to update the travel order log. On a weekly basis, tracks actual odometer readings to stay compliant with State requirements of balancing mileage per month in order to continue use of state vehicles. Collects and balances figures on monthly billings; searches for, gathers, and verifies information and documents for repairs. Schedules necessary maintenance/repair requests.

In accord with clear guidelines, provides internal and external customers with information, assistance and services. Discusses problems or deficiencies to provide information or explain regulations and requirements.

Prepares hard-copy, signed documents necessary to conduct business with new vendors to open new accounts on both ends.

Copies, enters, updates, retrieves, and deletes currency and archival data, files, records, and documents within hard copy or electronic databases or other record keeping systems.

During disaster situations, not only assists with purchase orders and travel orders, but orders meals, maintain and distributes food/beverages, maintains additional kitchen/bathroom functions for all essential workers stationed in the State Emergency Operations Center on a 24 hour basis as needed.

Other duties as assigned.

Qualifications / Requirements

REQUIREMENTS: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency or experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

OTHER: Must have a valid State driver\'s license. Background check will be required.

Knowledge, Skills and Abilities

Knowledge of the practices, procedures, and equipment used in secretarial/clerical support operations; record keeping practices and database management; administrative reporting formats; customer service processes and principles; the program-administrative policies and guidelines; specialized processes and terminology associated with assigned work; grammar, punctuation, spelling, and composition for general business and specialized purposes; word and data processing software.

Ability to communicate in person and by telephone, email, and correspondence to exchange information and ideas; interact effectively with persons of diverse backgrounds; prepare, proofread, and correct errors in information, documents; understand and apply instructions and program-administrative policies and directives; implement decisions made and take actions selected by others to achieve work objectives, performance goals, and priorities; learn the organizational structure, mission, and activities of the employing agency; learn agency policies and procedures pertinent to the work assigned; maintain confidentiality; maintain accurate records and documentation.

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