Job Description

About the Role

Advanced Construction is seeking a reliable and organized Office Assistant to support the day-to-day operations of our office in Mystic, CT. This position is ideal for someone detail-oriented, motivated, and eager to contribute to a fast-paced construction business. The Office Assistant will handle a variety of administrative tasks, assist with record-keeping, and help ensure smooth communication between our office, clients, and field teams.

Key Responsibilities

Administrative Support:

Answer phones, greet visitors, schedule meetings, and assist with general office duties such as filing, scanning, and managing office supplies.

Client Communication:

Provide friendly and professional customer service by handling inquiries, relaying messages, and assisting with client updates.

Permits & Licensing Support:

Assist with applications and renewals for job-related permits, track deadlines, and help keep company licenses and insurance up to date.

Record Keeping:

Maintain organized records for contracts, agreements, and financial documents to ensure accuracy and accessibility.

Team Assistance:

Support project managers and office staff by preparing documents, updating spreadsheets, and assisting with company meetings.

Process Support:

Help streamline office operations by identifying small improvements and supporting workflow efficiency.

Other Tasks:

Provide additional administrative support as needed to ensure the office runs smoothly.

Requirements

Proficiency with

Microsoft Office Suite

(Word, Excel, Outlook). Strong

organizational and multitasking abilities

. Excellent

communication and interpersonal skills

. Detail-oriented with strong

record-keeping and documentation skills

. Willingness to learn and assist with permit processes, licensing, and compliance (training provided). Ability to work independently and as part of a team in a fast-paced environment.
Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

Dental insurance Health insurance Paid time off Vision insurance
Application Question(s):

Do you have experience answering phones, scheduling appointments, and handling correspondence? How do you stay organized when managing multiple tasks at once? How do you handle a difficult customer or client over the phone or email? Suppose you're given a task with little instruction. How would you figure out the best way to complete it?
Work Location: In person