Job Description

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information.

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P

osition:

Municipal Coordinator

Department:

Registration, Municipal and Agent Service

s


Schedule:

Monday - Friday

Job Class :

7318

Salary:

18, $19.02 - $26.48

Join Our Team at the Department of the S

ecretary of State

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At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

Are you ready to make a difference?

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We are looking for dedicated and collaborative individuals who thrive in a dynamic, growth-focused environment. If you are passionate about making a difference, driving success, and being part of a positive team culture, we want you on our team.

About the Position:

=======================

We are seeking motivated candidates for the position of Motor Vehicle Municipal Coordinator in the Registration, Municipal, and Agent Services . As a Motor Vehicle Coordinator, you will work in training and monitoring the performance of municipal agents in the registration of motor vehicles. Work includes training town representatives to act as agents of the Secretary of State, conducting workshops and refresher training programs, writing procedure manuals, and conducting on site - reviews and taking appropriate corrective action. Work is performed under limited supervision.

What We're Looking For:

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Team Collaboration:

Ability to work effectively within a team, contributing to shared goals and helping others succeed.

Communication Skills:

Clear and effective communication with colleagues, management, and stakeholders to ensure alignment and clarity.

Adaptability:

Willingness and ability to adapt to changing priorities, processes, and technologies.

Problem-Solving:

Strong critical thinking skills to identify issues and propose innovative solutions.

Attention to Detail:

A focus on accuracy and thoroughness in completing tasks and managing responsibilities.

Professionalism:

Maintain a positive and respectful work environment through thoughtful, courteous interactions.

Key Competencies We Value:

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Emotional Intelligence:

Ability to understand and connect with others, showing empathy while maintaining professionalism and accountability.

Conflict Resolution & Feedback:

Skill in managing difficult situations and offering constructive feedback with tact and respect.

Time Management:

Strong organizational and multitasking abilities to balance various responsibilities effectively.

Commitment to Excellence:

Dedication to achieving high standards in service delivery and personal work performance.

Continuous Improvement:

A mindset focused on improving processes, learning new skills, and supporting team development.

In this role, you will:

===========================

Instruct, guide, and advise municipal officials on laws, rules, regulations, and procedures relating to motor vehicle registrations to ensure agent performance meets established standards. Conducts workshops and refresher training programs statewide to train agents and maintain proficiency in registration procedures. Performs on-site visits to verify correct procedures, provide guidance, and assist with complex or unusual registration problems. Responds to inquiries from municipal officials and the public regarding registration and excise tax procedures. Prepares and distributes memos, newsletters, and updated guidelines to inform agents of changes in laws, rules, regulations, and procedures. Speaks at workshops, seminars, and conventions to provide information and enhance public service. Conducts on-site reviews to evaluate agent performance, take corrective action, and recommend decertification when necessary. Evaluates procedures, identifies program challenges, and recommends new or revised processes to improve program efficiency and operations. Prepares forms and reports to keep administrators informed of program activities and effectiveness.

Preferences

will be given to candidates who have:

=========================================================

Knowledge of motor vehicle registration procedures.


Knowledge of applicable motor vehicle laws, rules, regulations, and policies.


Ability to prepare and deliver training programs.


Ability to evaluate compliance with fiscal and procedural reporting.


Ability to interpret and apply laws, rules, and regulations.


Ability to establish and maintain effective working relationships.


Strong verbal and written communication skills

Minimum Qualifications:

===========================

A five (5) year combination of education, training, and/or experience in the application of motor vehicle laws, rules, and regulations and in the conduct of training.

Applicants must

be authorized to

work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will

be required

to complete an I-9 form upon hire.

Why Join Our Team?

======================

No matter where you work across Maine state government, you'll be part of a workforce that embodies our state motto--"Dirigo" or "I lead"--providing essential services to Mainers every day. We believe in supporting our workforce's health and well-being with a valuable total compensation package, including:

Work-Life Fit:

Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

Health Insurance Coverage:

The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State.

Dental Insurance:

The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).

Retirement Plan:

The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System ( MainePERS ).

Contact information:

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Questions about this position should be directed to Terri Kanaris at Terri.Kanaris@maine.gov

Application Instructions:
===============================

Interested applicants need to apply online along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application . In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period . Any experience that was not full-time employment should be identified as such.

If you require a paper application contact our office at 207-441-9993

.

Paper applications for this posting should be submitted along with cover letter and resume

before the closing date

to Secretary of State Office of Human Resources, 29 State House Station, Augusta, ME 0433 3 or faxed to

207-624-9

313

. Be sure title of the job you are applying for is included . Applications cannot be accepted after the posting closing date .



State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note:

Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.



There's a job, and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in different ways , and we appreciate that many skills and backgrounds can make people successful in this role.


As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation, or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.


If you're looking for a great next step and want to feel good about what you do, we'd love to hear from you. Please note that reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

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Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.


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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.