Job Description

Position Summary

We are seeking a highly organized, detail-driven Multi-Entity Bookkeeper & Office Administrator to manage financial operations across a diversified portfolio including

construction

,

design

,

retail, food & beverage, and real estate investment operations

. This role requires strong QuickBooks Online and spreadsheet skills, clear understanding of entity separation, and the ability to juggle job costing, project billing, payroll, and daily sales.

Core Responsibilities (All Entities)

Maintain accurate books for multiple legal entities Properly categorize and record transactions Reconcile multiple bank accounts and credit cards monthly Maintain clean general ledgers with strong documentation Prepare monthly financial statements by entity Manage intercompany transactions and shared expense allocations Track owner contributions, draws, and distributions Work closely with CPA to prepare books for review and tax filings Maintain strong internal controls and financial consistency

Construction & Design-Specific Responsibilities

Track job costing by project Allocate labor, materials, subcontractors, and overhead accurately Manage retainage, progress billings, and change orders Reconcile construction draws and loan-funded projects Track WIP (Work in Progress) and assist with job profitability reporting Coordinate with project managers on cost tracking and budget alignment

Retail and Food & Beverage-Specific Responsibilities

Record and reconcile daily sales from POS reports COGS Reporting Monitor food, beverage, and retail margins Tip reporting

Payroll & Compliance (All Entities)

Process payroll for hourly and salaried employees across entities Manage payroll tax filings and reports Track labor costs by project (Construction) Sales and use tax filings Insurance, Permits, Entity filings, and contractor compliance

Qualifications

Proven experience as a

bookkeeper

Strong proficiency in

QuickBooks Online, Excel/Google Sheets/Numbers

Solid understanding of

job costing, project accounting, and COGS

High attention to

detail and accuracy

Strong organizational and time-management skills

Ability to handle confidential financial information

Preferred Experience

Construction, design/architecture, or hospitality environments Multi-location or multi-company operations Payroll systems and POS integrations

Skills & Traits

Exceptionally organized and systems-minded Comfortable managing complexity and shifting priorities Proactive problem-solver Clear communicator with owners, managers, and CPAs
Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Expected hours: 40 per week

Work Location: In person