Job Description

: The Medical Staff Coordinator is responsible for Medical Staff activities and functions including, but not limited to, meetings and credentialing, preparing and processing applications for appointment, reappointment and privileges, maintaining the provider database and files, and provider staff onboarding.

Work Schedule: Monday - Friday; No weekends/Evenings/Holidays

Scope

Manages the workload and reports that are provided by the CVO to ensure files are processed in a timely fashion

Participates in the communication between the CVO and the care site

Maintains the credentialing database with accurate and timely data entry/update

Reviews completed credentials files from CVO ensuring accuracy and prepares file for review/approval by chair, MEC and Board.

Assists medical staff leadership in the selection process for medical staff leadership

Orients medical staff leadership to key policies related to their roles

Assists medical staff leadership in the development of bylaws and related policies

Ensures room, food and notices for medical staff meetings and communications.

Maintains, posts and distributes a medical staff newsletter and calendar

Originates and maintains agendas, minutes, and post-meeting correspondence for all medical staff committees

Prepares credentialing reports and action items

Composes and disseminates correspondence from the Board to the medical staff insofar as decisions related to credentialing, privileges, and special requests

Orients applicants to the medical staff bylaws, key policies, medical staff structure, and performance improvement process

Assists with the development of annual goals and objectives for the Medical Staff Office in concert with the organization\xe2\x80\x99s strategic plan

Responsible for incorporating requirements into medical staff activities to comply with accreditation and regulatory standards

Maintain provider file security to insure confidentiality and peer protection of documents

Manage the credentialing of delegated providers to ensure timely appointments and reappointments that meet regulatory requirements

Quality and Data Integrity

Develops and implements systems which allow for the flow of information to and from medical staff committees into the performance improvement structure

Maintains and generates performance related data for medical staff members and functions

Assists with continual evaluations and improvements of medical staff administrative procedures to ensure compliance with State and Federal requirements and regulatory standards.

Stays abreast of and applies knowledge of applicable federal and state laws and regulations and accreditation standards

Monitors the focused professional practice evaluations to ensure physicians complete their requirements in a timely manner.

Collect and review focused professional practice evaluations and assign proctors

Prepare ongoing professional practice evaluation groups, schedule reporting, prepare reports for distribution, coordinate leadership review and archive data

Assists Medical Staff leadership in the review of ongoing professional practice evaluations for all credentialed staff.

Updates and maintains facility\xe2\x80\x99s information systems database for any demographic, staff category or affiliation changes.

Initiates and oversees provider security and interface with the EMR system

Ensures that expiring documents in the practitioner\xe2\x80\x99s files are up to date, and if not, appropriate action taken

Responsible for incorporating requirements into medical staff activities to comply with accreditation and regulatory standards

Coordinate orientation for providers to ensure education and policy review is completed prior to beginning practice

Communications

Support the communication needs of various teams and ongoing education opportunities utilizing various methods of communication, i.e., print, email, newsletters

Respond to requests for information from providers, payers, associates, clinics, administration, risk management, Board of Directors, Medical Staff leadership, etc.

Provides timely responses to all downstream computer programs of provider additions, changes, and deletions

Reviews accuracy of provider data within the call schedule program and provides feedback

Privileges

Review applicant qualifications for eligibility for specific delineation of privileges

Review procedural case logs for compliance with required case volumes

Review ongoing professional practice data for issues related to current privileges and clinical practice

Coordinate criteria for focused practice evaluation and new procedures

Maintain current delineation of privileges for each specialty and provider

Maintain access of clinical privileges for associates who need to verify provider\xe2\x80\x99s ability to perform a specific procedure

Review requested privileges with Department Chairs and outline any items or questions that need Chairs additional reviews

Report adverse actions, comments, and concerns to, Department Chairs, and Board of Directors

Miscellaneous & System Services Support

Review policies that pertain to the medical staff and route policies to needed departments/sections/committees, including Medical Executive Committee

Assist medical staff providers with application process, obtaining badge, onboarding (including orientation coordination)

Support Regional and System initiatives and projects as requested by Montana Regional Director 4. Coordinate and assist in provider and general onboarding activities to ensure a positive provider experience (e.g., request provider accesses, badging, orientation, identity verification documents, etc.)

Records Management

Archives minutes, supporting materials and correspondence in accordance with medical, legal, hospital policy and retention guidelines

Provider Engagement

Participate and assist with planning of provider events to improve provider engagement, meeting arrangements, communication, social and interaction

Communication with physician liaisons

Identify and help resolve conflicts of interest

Function as a main contact when questions arise

Maintain amenities, i.e., order, stock and support, for provider work area

DCA

Communicates policy and procedure revisions and updates to staff in a timely manner

Works in collaboration with Intermountain Health DCA, participates in Intermountain Health DCA or policy and procedure related workgroups and disseminates information as needed.

Minimum Qualifications

High School diploma or equivalent

Minimum of two years\xe2\x80\x99 experience in healthcare or as administrative assistant

Preferred Qualifications

Certified Provider Credentialing Specialist (CPCS) or Certified Professional Medical Services Management (CPMSM) within five (5) years of employment.

Physical Requirements:

Anticipated job posting close date: 09/01/2023

Location: St James Hospital

Work City: Butte

Work State: Montana

Scheduled Weekly Hours: 40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $20.56 - $35.35

We care about your well-being \xe2\x80\x93 mind, body, and spirit \xe2\x80\x93 which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits packages for our , and for our our commitment to .

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Intermountain Healthcare