Job Description

Overview

Job Summary

Provides management for office operations to include planning, scheduling, organizing, and coordinating various administrative activities as required for efficient daily operations; provides project oversight as assigned.

Responsibilities

Communicates vision, policies and procedures, goals, assess strenghts and weaknesses of employees, and makes recommendation for changes to improve performance. Supervises all facets of office operations including office management, implementation of procedures, records management, collection and reporting of statistics and data. Assist the Director in the development and implementation of policies within the office. Develops operation procedures, forms, and systems. Prepares manuals and other materials describing procedures, systems, work processes, and standards and provides training as appropriate to implement such changes or to introduce new systems. Manages and maintains efficient and effective control and distribution of assigned inventory, supplies, monitors expenditures through review and processing of accounts payable, and assists in the preparation and maintenance of the office budget. Prepares, monitors, and maintains departmental records and reports. Plans, coordinates, and provides administrative activities to include answering telephones, scheduling meetings, answering confidential correspondence, attending meetings and taking minutes. Promotes service excellence by providing assistance, trouble-shooting issues, providing timely and responsive follow-up, and providing problem resolution where appropriate. Completes assigned goals.

Specifications

Experience

Minimum Required

2 years experience in office setting

Preferred/Desired

4 years experience in office setting

Education

Minimum Required

Bachelors degree

Preferred/Desired

Training

Minimum Required

Preferred/Desired

Special Skills

Minimum Required

Skill and proficienty in applying the highly technical principles, concepts, and techniques which are central to daily office management. Exhibit skills reflective of a business environment or an appropriately related field.

Preferred/Desired

Licensure

Minimum Required

Preferred/Desired