Job Description

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information.

-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

MAINE OFFICE OF COMMUNITY AFFAIRS

MANAGEMENT ANALYST I

Opening Date:

November 03, 2025

Closing Date:

Closing on November 17, 2025

Location:

Augusta

Position Number:

09510-1102

Class Code:

0392

Grade:

21 (Professional/Technical Unit)

Salary:

$22.02 - $30.82 Per Hour*


(This includes a 2.25% Salary Adjustment)

AGENCY INFORMATION:

The Maine Office of Community Affairs (MOCA) is seeking a motivated professional to join a newly established office dedicated to strengthening Maine's communities. This role reviews and analyzes financial activities, prepares reports, and recommends improvements while working in secure federal, state, and agency systems. Working across MOCA offices, with a primary focus on support for

Volunteer Maine,

the state service commission, the selected candidate will play an integral role in building and managing the financial and grant systems that support decision-making and advance this important work. This is an exceptional opportunity to join a small, innovative team at the ground floor of a transformative initiative in Maine state government.

BRIEF JOB DESCRIPTION:

This is professional services work involving the review, compilation, and evaluation of the financial data, payment processes, and grant and contract management systems in the Commission. Responsibilities include analyzing activities and work problems, summarizing findings, preparing reports, and recommending changes in policies, procedures, or practices in administrative, financial, records, and information management systems. The position will work in secure federal, state, and agency financial and grant management systems. The position collaborates with senior planners responsible for the various grant goals by providing reports on both an ad hoc and scheduled basis. Work is performed under limited supervision.

REPRESENTATIVE TASKS:

Responsibilities include:


Developing and maintaining financial reports to track expenditures against budgets Reviewing grant terms and regulations to ensure compliance Establishing procedures for staff and subgrantees to follow for expenses, invoicing, and reimbursements Process and code invoices Resolves payment issues Collaborates with service center and fiscal staff to address abnormalities.
Additional duties include preparing and modifying grant agreements, reviewing financial issues during grant competitions, collecting and verifying expense documentation, compiling financial reports for operations and subgrants, and maintaining accurate, compliant records for in-kind match and other transactions.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of automated information management systems Knowledge of basic government financial principles and practices Knowledge of financial data collection and interpretation methods and techniques Knowledge of the theories, principles, and practices of public administration, organization, workflow, and financial procedures Knowledge of methods and techniques of analysis, work simplification, and forms and records management Ability to gather, assemble, calculate, and analyze facts and draw valid conclusions Ability to read and understand government rules and regulations associated with financial activities and grant management Ability to communicate clearly and effectively (both oral and written) Ability to apply customer service skills in interactions with grantee staff, especially during assessment of allowability of expenses Advanced data analytical skills Advanced knowledge of Microsoft Excel including, but not limited to, lookup functions, formulas, charts, and pivot tables.

MINIMUM QUALIFICATIONS:

Six (6) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.

Preference will be given to candidates with the following skills and/or experience:

Knowledge of data collection and interpretation methods and techniques Knowledge of methods and techniques of analysis, work simplification, and forms and records management Ability to gather, assemble, calculate, and analyze facts and draw valid conclusions from data and other sources Proficiency in working with information management systems and understanding of relational databases

No matter where you work across Maine state government, you find employees who embody our state motto--"Dirigo" or "I lead"--as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

Work-Life Balance

- Rest is essential. Take time for yourself using

13 paid holidays

,

12 days of sick leave

, and

3+ weeks of vacation leave

annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

Health Insurance Coverage

- The State of Maine pays

85%-100%

of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

Health Insurance Premium Credit

- Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .

Dental Insurance

- The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).

Retirement Plan

- The State of Maine contributes

14.11% of pay

to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

Gym Membership Reimbursement

- Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

Health and Dependent Care Flexible Spending Accounts

- Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

Public Service Student Loan Forgiveness

- The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .

Living Resources Program

- Navigate challenging work and life situations with our employee assistance program.

Parental leave

is one of the most important benefits for any working parent. All employees who are welcoming a child--including fathers and adoptive parents--receive

forty-two (42) consecutive calendar days of fully paid parental leave

. Additional, unpaid leave may also be available, under the Family and Medical Leave Act .

Voluntary Deferred Compensation

- Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. Learn about

additional wellness benefits

for State employees from the Office of Employee Health and Wellness .
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.


As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.


If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.


.

If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.