Job Description

Legal Personal Injury Office Manager

• Location: East Boca Raton, FL (on-site).
• Salary: $75k to $90k will depend on experience, prefers someone from a Law Office with Office Management and will consider from another industry.

Benefits Package:
In addition to a competitive salary and bonus opportunities, the firm offers great benefits, including:

• Medical-employee premiums are 100% paid by the firm.
• 401k retirement with employer match.
• Paid vacation and personal time off.

Personal Injury Office Manager Responsibilities:

• Management of physical office and remote employee needs; ensuring team members have the tools they need to perform.
• Update and maintain all employee training to ensure optimal use of the policies, procedures, examples, templates, scripts, videos, diagrams, flowcharts, and other demonstrable elements to help the team hone its skills.
• Maintain Policies, Systems, and procedures; review staff feedback on existing policies; suggest comprehensive updates to policies for innovation and growth.
• Assist with Operational Vendors.
• Works with bookkeeper on AR/AP and billing.
• Assist with IT maintenance, upkeep, and troubleshooting.
• Human Resources: Oversees the Recruiting, Interviewing, and Hiring Processes.
• Responsible for all New Hire Onboarding and Training.
• Payroll and Benefits Management.
• Prepare for and assist the Managing Partner with Conducting Quarterly Team Member Reviews.
• Works with Management to create professional development opportunities for the team and ongoing training.
• Maintains calendar and meets deadlines.
• Oversees the Resignation/Termination process.
• Review and approve PTO requests; Oversee and Analyze Team Reports on PTO/ Sick Time; Vacation Time; Overtime.
• An integral part of setting and maintaining Policies, and Procedures.
• Create, manage, and update Policies and Procedures.
• Update and Maintain Core Processes.
• Managing Office Supplies Inventory; preparing weekly Office Supplies Report and monthly order list.
• Create and Maintain Equipment, Software, and Computer Technology inventories to ensure all licensed software and systems are operating at full capacity.
• Oversee Team Celebrations including birthdays and anniversaries of Team members and other team events.

Personal Injury Office Manager Required Skills and Experience:

• At least 3 years of office management law office experience is a plus.
• Excellent leadership, interpersonal, and communications skills.
• Good business judgment and problem-solving abilities.
• Able to work well independently and with others.
• Solid organizational and project management skills.
• Ability to handle sensitive situations with confidentiality.