Job Description

Defending and Protecting Those Who Serve Our City
The is seeking an experienced and highly skilled Legal Clerk IV who can support multiple attorneys defending cases, complete time-sensitive tasks, and assist the Supervising Legal Clerk II in coordinating workloads to meet deadlines, and training, evaluating, and supervising staff. This senior-level position provides critical support to the City's litigation team, ensuring that high-profile cases progress efficiently and in accordance with procedural requirements. With your attention to detail, organizational expertise, and ability to manage high-pressure assignments, you will play a key role in keeping the City's most complex legal matters on track.
What You Will Do:

• Prepare complex legal documents such as motions, memoranda, stipulations, affidavits, declarations, jury instructions, pre-trial and post-trial filings, and appellate briefs.
• Assist attorneys in drafting documents such as court pleadings, discovery requests and responses, and final naming of witnesses.
• Maintain, review, and extract information from medical records.
• Ensure proper filing and service of documents, including suspense copies.
• Log, maintain, and describe discovery materials received and processed.
• Provide technical and procedural support to litigation attorneys.
• Perform other related work assigned to the position.

Apply today! If you qualify for the position, your name will be eligible for referral to the hiring department for further consideration for the current vacancy, as well as future vacancies with this job title.
Applications must be submitted online by November 15, 2025, 11:59 p.m., Hawaii Standard Time (HST) in order to be accepted.
**Actual salary commensurate with applicable experience, pending approval.**
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to email notices;
- check your spam folders; and
- add and to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.
At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience which demonstrated the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
Four years of clerical experience, three of which must have been progressively responsible legal clerical work experience involving the preparation, typing and processing of a variety of legal forms and documents which required substantive knowledge of legal terminology, procedures, practices, forms and documents.
Such experience must have demonstrated:
Knowledge of legal terminology;
Knowledge of the form, content, and use of legal documents;
Knowledge of legal processes, procedures, and precedents;
Knowledge of the various types of court actions and associated processes;
Knowledge of filing systems of legal records;
Knowledge of grammar, spelling, and word usage;
Knowledge of law office practices and procedures;
Ability to supervise the work of subordinates engaged in legal clerical activities;
Ability to locate and abstract data from legal files and records;
Ability to establish systems of legal records;
Ability to train subordinates in the use of word processing and computer equipment and in carrying out work processes;
Ability to work within constant time constraints and deadlines;
Ability to deal effectively with employees, attorneys, court personnel, and the public.
Substitutions:

• Business school or college-level credits from a regionally-accredited college or university will substitute for experience on a month-for-month basis for the required general clerical experience.
• Relevant education and training from a regionally-accredited college or university in a legal office administration, legal assistance, legal secretary, paralegal, or law program may be used to substitute for the required clerical experience in a law office. The amount of time credited for the substitution will be dependent on the specific program you completed.

Any substitution(s) must be met at the time of application. Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: In order to be given credit for your education, clearly list your education credentials on your application. As part of the hiring process, you may be asked to furnish documentation to verify your education. If available, please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.
If you do not have your documentation to verify your education at this time, please note that if selected for the job, you will need to furnish verification documents in order to move forward in the hiring process.
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
EXAMINATION WEIGHT:
Education and Experience Evaluation100%

Skills Required