Job Description

Job Overview

The Project Coordinator supports the daily operations of our restoration projects by organizing schedules, managing communication, and ensuring all project documentation is accurate and complete. This role acts as the central point of contact between clients, field teams, vendors, and insurance representatives. The Project Coordinator helps keep projects moving smoothly from initial assignment through to completion, playing a key role in delivering high-quality, timely service to every client.

Duties

Coordinate job schedules, crew assignments, and project timelines to support on-time job completion Communicate with clients to provide updates, answer questions, and schedule site visits Assist with collecting and organizing project documentation (photos, contracts, work authorizations, materials receipts, insurance paperwork) Track project progress and help resolve scheduling, supply, or documentation issues Maintain up-to-date records in project management/job tracking software Communicate job status updates with team members, management, and insurance contacts as needed Support inspection, and vendor coordination for each job Help ensure all restoration industry, safety, and company compliance standards are followed Assist with job close-out paperwork and customer satisfaction follow-ups

Experience

Experience in project coordination, office administration, or restoration/construction support preferred Strong organizational skills and attention to detail Excellent communication and customer service skills Ability to prioritize tasks, manage timelines, and juggle multiple projects Proficient with basic computer applications (email, web, Microsoft Office/Google Workspace) Experience with project management software or job tracking tools is a plus Bilingual (Spanish/English) preferred but not required

Work Environment:

Office-based with occasional site visits Fast-paced, team-focused restoration company Some after-hours coordination may be required during busy periods
Job Type: Part-time

Pay: $23.00 - $27.00 per hour

Expected hours: 20 - 35 per week

Benefits:

Employee discount Flexible schedule Referral program
Work Location: In person