Job Description

The RMMS

Office Manager

plays a central role in ensuring the smooth operation of the firm's administration, facilities, supplies, office equipment and operational functions. This individual will be responsible for coordinating office procedures, overseeing vendor relationships, managing support staff and ensuring a professional and efficient work environment.

Principal Duties and Responsibilities:

Manage all facilities, maintenance and upkeep of office space (including workrooms, kitchen facilities, library, Server Room and on-site basement storage)

Maintain relationships with all business vendors (AT&T, IT consultants, Fed-Ex, Copy Services, Lexis-Nexis & Westlaw, Document Production/Copy services and other office equipment vendors)

Act as active liaison and point person with building management, onsite engineer and onsite lobby security

Manage key card security and office access for all Firm employees

Oversee maintenance and storage of legal records, files, and client documents in compliance with firm policies (both on-site and off-site)

Oversee and directly manage the Office Services Clerk TBD

Supervise support staff; assistance with hybrid schedules/PTO tracking and ongoing staffing needs.

Coordinate with HR on onboarding/offboarding of employees, office needs, tech supplies and set-up as well as pack-up and departure logistics.

Work closely with Billing Manager to maintain office/facilities budget controls and vendor payments

Ensure proper functioning of office technology and troubleshoot as needed

Coordinate with IT support for hardware, software, and systems needs

Assist in training staff on firm systems and software

Assist Managing Partner with other assigned duties as needed

Assist Firm with planning and coordination of Firm events and employee social engagement

Respond to daily business inquiries from attorneys, staff and outside clients.

Knowledge, Skills and Abilities Required:

5+ years of experience in office services or management, preferably in a legal or professional services environment

Strong leadership, organizational, and problem-solving skills

Excellent written and verbal communication skills

Proficiency with Microsoft Office Suite and familiarity with legal document management software

Ability to always maintain confidentiality and professionalism

Knowledge of facilities management and vendor management

Bachelor's degree preferred; equivalent experience considered

Strong responsiveness and follow-up skills

How to apply: Please visit the RMMS website and navigate to the careers section https://rmmslegal.com/contact/#Careers

RMMS offers competitive compensation and a comprehensive benefits package, including health, dental, vision, life, disability, 401(k) plan and Paid Time Off.

RMMS is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected characteristic.

RMMS LLP is currently not accepting applications or resumes from placement or search firms.

Job Type: Full-time

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Parental leave Retirement plan Vision insurance
Education:

Bachelor's (Required)
Experience:

Law Firm : 5 years (Required)
Work Location: In person