Job Description

Responsibilities

ESSENTIAL FUNCTIONS:

• Answers primary telephone system, makes referrals, takes messages, and directs incoming calls appropriately
• Greets students and visitors
• Organize, schedule, and set up board and staff meetings, as well as community outreach meetings using Microsoft Outlook
• Arrange travel for Doyon Foundation team members
• Take meeting minutes
• Work with Doyon Foundation accountants to process weekly accounts payable
• Type reports, forms, correspondence, checks, and other materials generated by staff
• Create, design, and modify documents using Microsoft Office programs
• Coordinate and maintain records for office space
• Responsible for maintaining the Language Revitalization department\xe2\x80\x99s electronic and paper filing system
• Responsible for maintaining and ordering office supplies
• Assist the team by distributing communications to shareholders and other constituents
• Proofread all work for accuracy and clarity
• Perform other duties and projects as assigned by the supervisor
• Work with the ANEP and ANA project managers for the Doyon Languages Online project
• Assist in recording audio and video for Foundation communications
• Assist Doyon Foundation Administrative Assistant as needed

KNOWLEDGE, SKILLS & ABILITIES:

• Highly organized and able to work independently.
• Knowledgeable of office administration and accounting practices and procedures.
• Proficient in answering telephones and greeting the public professionally and courteously; interact with various community members and visitors professionally, even under pressure.
• Competent in communicating effectively, orally and in writing, and following instructions.
• Ability to make simple computations and tabulations accurately and with reasonable speed.
• Ability to work as part of a collaborative team environment and be independently responsible.
• Maintain confidentiality and discretion.
• Experience or familiarity with the Adobe suite (specifically Adobe Premier).
• Knowledgeable or desire to learn about the cultural heritage of Doyon shareholders.

Qualifications

QUALIFICATIONS:

• High school graduate or equivalent
• At least one (1) year administrative assistant experience
• Ability to operate all Microsoft Office programs, such as Outlook, Word, Excel, etc.
• Ability to accurately type at least 45 wpm
• Valid Driver\xe2\x80\x99s license, access to a registered vehicle and must be able to provide proof of state-required insurance on a registered vehicle.

WORKING ENVIRONMENT: Most of the work is performed in a professional office setting with a wide variety of people with different functions, personalities, and abilities. The work is generally sedentary, requiring routine walking, standing, bending, and carrying items weighing less than twenty-five pounds.

PHYSICAL DEMANDS: An individual will be required to work the majority of hours in a general office environment and will need to be able to respond quickly to a change in work demands. Therefore, occasional light lifting (1-25 lbs) is required. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions].

PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

REASONABLE ACCOMMODATION: It is Doyon Foundation\xe2\x80\x99s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an \xe2\x80\x9cat will\xe2\x80\x9d relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

Doyon Limited