Job Description

Human Resources Representative - Benefits Coordinator

Position # 26-010

WVU Parkersburgis a Community and Technical College located in Parkersburg, WV, with a branch in Ripley, WV, and soon to be Vienna, WV (We are not a branch of West Virginia University). We are dedicated to teaching and are accredited by the Higher Learning Commission to offer certificates, associate and bachelor's degrees. This position may require work at our Main Campus in Parkersburg, WV, or at one of our branch locations in Vienna, WV, or Ripley, WV.

Benefits

Retirement plan with 6% mandatory every pay (biweekly) that is matched 100%

Free $10,000 life insurance policy

Your choice of 7 different Health Insurance plans through www.peia.wv.gov and flexible benefits such as Accident Insurance, Hospital Indemnity Insurance, Critical Illness Insurance, Flexible Spending Accounts (Healthcare & Dependent Care), Health Savings Account, Dental, Vision, Short-Term Disability, Long-Term Disability, Group Legal Plan, and Hearing

Annual and Sick leave for full time non-exempt staff, exempt staff, and 12-month faculty

Minimum 12 paid holidays per year

WVU Parkersburg tuition wavier (if eligible) for an employee, employee's spouse or dependent of a full-time benefits eligible employee who is 24 years of age or younger

To Apply

Submit an Employment Application packet available at www.wvup.edu/jobs

If the position requires a degree, attach a scanned copy of your unofficial college transcripts with the Employment Application packet.

WVUP is an Equal Opportunity Employer. Minorities/Veterans/Disabled Encouraged to Apply.

Posted

09/18/2025 with an application deadline of 10/02/2025.

Employment Status

Non-Exempt/Classified/Hourly Staff, full-time regular, benefits eligible position.

Shift

Variable. Standard hours (8am-4pm). Full time is considered 37.50 hours a week.

Primary Location

Main Campus

Pay Grade

04 (Salary is commensurate with education and experience)

Function/Summary

The Human Resources Representative, Benefits Coordinator provides administrative support to the Executive Director, Human Resources and Compliance with frequent exposure to confidential issues and is responsible for performing a wide variety of routine and skilled clerical and administrative tasks in support of the benefits coordination role of the human resources department, including processing transactions using appropriate paper forms and business systems to generate reports and queries appropriate to the specific role.

Minimum Qualifications

Education:

Associate's degree or equivalent education and experience

Bachelor's Degree (preferred)

Experience:

Two years' general office management, personnel, or accounting experience, including minimum of 6-months' human resources experience or human resources-related experience.

Two or more years of Human Resources and/or compensation and benefits experience (preferred)

Licensure:

N/A

Knowledge, Skills & Abilities

Requires strict adherence to confidentiality processes and procedures to protect employees' private information at all times.

Proficient with Microsoft Office applications, especially MS Excel or an equivalent.

Excellent interpersonal communication skills. Ability to do math calculations, process deductions based on tracking dates and accruals and understand schedules to assure proper payroll deductions. Ability to read and reconcile monthly accounts for benefits deductions. Ability to maintain a welcoming environment. Ability to multi-task and work well with others. Ability to manage confidential and sensitive material.

Duties/Responsibilities

Benefits Coordinator (60%)

Serves as a contact for staff and faculty via in-person, telephone, mail, email or any other means for Compensation and Benefit issues.

Prepares and presents information to new hires via a Benefits Orientation. This includes preparation of materials, benefit explanations, questions, enrollment completion and submission in a timely manner, including group presentations as needed.

Enters all initial benefits information into Campus systems and enters corrections as needed.

Communicates all pertinent data to appropriate personnel.

Primary contact for all Open Enrollment and Qualifying Events questions.

Serves as backup on Leave Administration, processing, documentation, and record-keeping.

Maintains accurate records for benefit enrollment, administration, invoicing, etc.

Prepares and presents in-services to staff and faculty as needed.

Explains policies, procedures and guidelines or seeks assistance from the appropriate personnel on various issues.

Completes all benefits data entry into various applications and software systems.

Maintains and updates information in the Human Resources confidential personnel files (paper and electronic).

Stays current with all benefits updates including, but not limited to, medical insurance, Dental insurance, Vision insurance, Life insurance, Disability insurance, Savings accounts, Retirement programs, Workers Compensation and Unemployment compensation.

Assists employees to understand how to maximize the utilization of their benefits.

Primary contact for retirement transitions.

Provides information and assistance to employees to complete the retirement process.

Uploads necessary data to appropriate agencies to ensure a smooth transition to retirement.

Position Management (20%)

Coordinates, prepares, and maintains position descriptions with input from necessary agency personnel.

Utilizes the WV HEPC Classification and Compensation guidelines.

Submits data and communicates with WVU Comp & Class Shared Services as needed.

Administrative Support (15%)

Serves as a contact for all employees and responsible for maintaining a welcoming environment.

Prepares various reports as required for internal and external sources. This will require hands-on knowledge of various applications and software packages.

Prepares and maintains brochures, pamphlets, etc., for communication purposes.

Prepares correspondence as required.

Participates in various salary and wage surveys.

Maintains all forms, handouts, information provided to employees.

General (5%)

Other duties as assigned.

WVU Parkersburg is an Equal Opportunity Institution and does not discriminate on the basis of race, sex, pregnancy, age, disability, veteran status, religion, color, ancestry, or national origin in admission, employment, educational programs or activities. Further, faculty, staff, and applicants are protected from retaliation for making complaints or assisting in investigations of discrimination. WVU Parkersburg will take steps to assure that a lack of English language skills will not be a barrier to admission and participation in career and technical education programs. Auxiliary aids and services are available upon request to individuals with disabilities. WVU Parkersburg provides a collegial and respectful environment that values the contribution of all faculty, staff, and students.

Job Type: Full-time

Pay: From $35,997.00 per year

Benefits:

Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance
Work Location: In person