Job Description

Human Resources Associate
Regis University
R003278
Northwest Denver Campus

Position Type:
Staff

Scheduled Weekly Hours:
40

Requested Start Date for this Position:
05/01/2023 - 25 days to go

Campus Location:
Northwest Denver Campus

Full-time or Part-time:
Full time

Job Summary:
The Human Resources Associate provides general administrative support to the Human Resources department including acting as the front desk receptionist for visitors to HR, answering & routing phone calls and general inquiries. Provides administrative support to team members. Also assists human resources team members with functional projects as needed. Uses judgment and tact in daily interactions; offers exemplary customer service to customers. Confidentiality required in all aspects of the position.

Working at Regis University
As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students.

Take a moment to consider our Total Rewards package:

• A generous tuition benefit for employees, spouses, and dependents
• Paid Mission leave to give employees time to volunteer in the community
• Options for flexible work
• Additional time off each year when the University closes for Winter Break
• Medical, dental, and vision insurance

Special Instructions to Applicants:
Please submit a resume, cover letter and list of references with your application. Current employees, please submit an application and requested documents by logging into Workday. Click on the Career Worklet and access the internal site.

Major Duties and Responsibilities:

Essential:

1) Office Administrative Duties (50%)

• Monitor and maintain orderliness of public HR areas to include front office reception, storage room, and forms supply area.
  
• Monitor office supply inventories, recommend purchases, and is responsible for office related purchasing.
  
• Significant interaction with all members of the HR staff is required to effectively accomplish tasks. Requires ongoing communication and status updates throughout the staff.
  
• Assist members of HR staff with administrative support, data entry, project-related and/or daily activities as determined by Supervisor.
  
• Other duties as assigned.

2) Front Desk Duties- (30%)

• Field incoming calls and in-person contacts, probing for information and determining best source of assistance. Provide general information as requested by caller and/or consult with area specialists in order to provide detailed information.
  
• Perform/provide and coordinate various office services inclusive of, but not limited to answering phones, routing calls, taking messages, and receiving/greeting/announcing visitors. Control traffic flow within HR offices in a professional and well-organized manner.
  
• In the absence of functional specialists, provide general information and assist individuals in order to ensure uninterrupted customer service.
  
• Receive and process incoming mail and general communications, including HRInfo@regis.edu, on a daily basis and distribute to HR staff members in an accurate and timely manner. Perform daily campus pick-up and delivery of mail or other items.

3) Talent Acquisition Support - (20%)

• Prepare and collect forms, obtain approval signatures, and ensure data is accurate and complete. Distribute documents and information to affected departments in a timely manner. Resolve and process address change notifications from the U.S. Postal Service.
  
• Prepare new hire packets and make changes to forms as necessary.
  
• Copy, distribute, and file documentation for all new hires and employee status changes.
  
• Develop and maintain personnel recordkeeping system and indexes for current, former and archived personnel files.
  
• Audit and maintain accuracy and completeness of Form I-9 files in accordance with legal requirements.

MINIMUM REQUIREMENTS:

Education:

• High School Diploma or GED required. Bachelor\'s degree preferred.

Experience:

• One to three years of progressively responsible administrative experience, with preference to specific experience supporting a human resources function.
  
• Demonstrated experience working with Microsoft Office Suite (Excel, Word PowerPoint, One Drive and SharePoint.
  
• Demonstrated critical thinking communication skills, both written and verbal.
  
• General understanding and/or exposure to other human resource related functions, i.e., recruitment, benefits administration, compensation, learning and development, etc.
  
• Workday HCM experience preferred.

The following skills, abilities and physical requirements can be performed with or without accommodation.

Skills:

• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  
• Social Perceptiveness - Being aware of others\' reactions and understanding why they react as they do.
  
• Speaking - Talking to others to convey information effectively.
  
• Coordination - Adjusting actions in relation to others\' actions.
  
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  
• Decision Making - Making independent decisions daily, addressing the best way to handle specific tasks.
  
• Communication and Collaboration - Collaborating with other support personnel and management on a regular basis.
  
• Organizational Skills - Knowing how to prioritize tasks to stay organized.

Knowledge:

• English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  
• Mathematics - A working knowledge of quantitative skills and their application.

Abilities:

• Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
  
• Written Comprehension - The ability to read and understand information and ideas presented in writing.
  
• Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
  
• Speech Recognition - The ability to identify and understand the speech of another person.
  
• Written Expression - The ability to communicate information and ideas in writing so others will understand.
  
• Deductive Reasoning - The ability to apply general rules to specific problems to reach a logical conclusion.
  
• Speech Clarity - The ability to speak clearly so others can understand you.
  
• Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events).
  
• Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  
• Fluency of Ideas - The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
  
• Diversity and Inclusion - Ability to create and maintain an atmosphere of inclusive excellence that celebrates our diverse backgrounds, beliefs, and perspectives.

WORKING CONDITIONS:

• Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work.

To view our Benefits Guide use either the link or the web address below.

Benefits Guide - Fiscal year 23-24 or https://www.regis.edu/_documents/about/offices-and-services/human-resources/regis-university-employee-benefits-guide.pdf

Pay Rate:
$18.50 / hour with qualifications.

To apply, visit https://regis.wd5.myworkdayjobs.com/en-US/RegisUniversity/job/Northwest-Denver-Campus/Human-Resources-Associate_R003278 .

Since 1877, Regis University has been using our Jesuit background to provide an education for men and women of all ages and faiths and is accredited by the Higher Learning Commission: A Commission of the North Central Association of Colleges and Schools. Inspired by St. Ignatius Loyola, the mission of Regis University is to educate men and women of all ages to make a positive impact in a rapidly-changing global society. We encourage our students to seek truth, live purposeful lives, and continually examine and attempt to answer the question: "How ought we to live?" Regis University\'s Northwest Campus is the main campus and administrative hub, located in Denver, Colorado. Regis University has three additional campuses in Colorado Springs, Colorado, Thornton, Colorado and the Denver Tech Center, as well as distance learning initiatives.

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