Job Description

ABOUT THE POSITION

COME BE A PART OF TEAM DOWNEY AND SEE WHAT MAKES DOWNEY A GREAT PLACE TO LIVE, WORK, AND PLAY!

NOTE: THIS IS A RE-POST TO ALLOW FOR THE CONSIDERATION OF ADDITIOANL APLICATIONS. PREVIOUS APPLICANTS DO NOT NEED TO REAPPLY.

This recruitment is open on a continuous basis and may close without prior notice. The next review of the applications will occur on November 27, 2023. Please thoroughly review the entire job flyer including the application instructions. Failure to submit a completed application and provide required documentation may result in an application being removed from further consideration.

The top salary range for this position currently reaches $95,154; the position will receive a 4.0% salary increase in March 2024 and 2025 bringing the top step salary to $102,926.

In addition to pay, the City offers competitive benefits including 100% City paid medical insurance coverage up to the Calpers Kaiser Plan rates, a generous tuition reimbursement program, and a "9/80" work schedule.

This position is FLSA exempt, non-represented, and serves in an "at will" capacity. Salary and benefits are established by City Council Resolution for classifications designated as Executive, Mid-Management, Confidential/Exempt.

THE IDEAL CANDIDATE:

We are seeking for a Human Resources Analyst with a wide range of experience and knowledge of public sector employee benefits, preferably CalPERS health and retirement programs, workers compensation and leave management. The ideal candidate must have excellent interpersonal, analytical, problem solving, writing and oral presentation skills, and leadership abilities.

ABOUT THE POSITION:

Under general supervision, an incumbent performs a variety of professional and technical administrative functions and responsibilities within the Human Resources Division including the areas of: recruitment and selection; classification and compensation; benefit administration, including workers\' compensation; employee training and development; labor negotiations; employee relations; and performs a variety of professional level research, administration and analysis.

This is the journey level classification in the Human Resources Analyst job series. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise, and are expected to become fully aware of the operating procedures, Memoranda of Understanding, and policies of the HR Division and the City.

While specific functions of HR responsibilities will be assigned to the position, an incumbent will be expected to successfully perform or develop technical knowledge and abilities to work in a generalist capacity to provide added support in the area of management and supervisor consultation on employee performance issues, conduct classification work; conduct interactive processes related to EEO and ADA matters; conduct workplace investigations as needed; review, recommend and provide input on disciplinary actions; write staff reports and recommendations in a variety of issues, and work on various projects.

EXAMPLES OF ESSENTIAL FUNCTIONS

The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification.

• Administers benefit and leave programs: medical, dental, vision, life, AD&D, FMLA/CFRA, COBRA, ACA, leaves, workers\' compensation, tuition reimbursement, retirement programs, annual open enrollment, and other employee benefits.
• Oversee the administration of the retiree health benefits program and unemployment insurance program.
• Monitors leaves of absence; coordinates with departments and employees to ensure effective implementation of leave of absence and return to work policies.
• Assist in the preparation for the annual service award and other employee recognition programs.

• Conducts a wide array of benefits and billing audits.
• Receives and processes industrial injury claims, reports and forms, including reporting new claims to the Third-Party Administrators (TPA) in accordance with established policies and procedures; performs initial case set-up on all new files.
• Provide guidance, support and training to departmental staff related to reporting and responding to workplace injuries in accordance with legal mandates and best practices.
• Responsible for coordinating employee initial medical care and authorizing treatment.
• Advise employees of entitlement to workers\' compensation benefits under applicable laws and policies.
• Stays abreast of changes in laws and trends affecting public sector human resources programs and activities.
• Conduct research and provide administrative support assistance within the Human Resources Division
• Assist in the development and implementation of department goals, objectives, policies and procedures
• Assist in budget preparation, analysis, and administration; work independently and as part of a team on programs, projects, and activities
• Leads or serves as department liaison on assigned projects
• Conduct public presentations
• Assist in the preparation of City Council agenda items, a wide variety of reports, manuals, publications, and grant applications
• Prepare program-related schedules, task listings and manpower, and cost projections; assist in the coordination of departmental activities with other City departments and with outside agencies as required; update and maintain records;
• Provide staff supervision as assigned;
• Provide direct assistance to Human Resources Director.
• Perform other related duties as assigned.

QUALIFICATIONS

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:

Education: A Bachelor\'s degree from an accredited college or university in Public or Business Administration or related field.

Experience: Four full-time years of progressively responsible administrative or directly related consulting experience dealing with program and project management and implementation within the personnel management or employee benefits administration field. At least one full-time year of direct supervision is desirable.

Prior Human resources work experience with a municipal agency is highly desirable.

Knowledge of: Human resources management; recruitment and selection; employee benefits administration, including workers\' compensation; labor relations; risk management and occupational safety rules and regulations; research and budget concepts and methods, and hands-on experience in preparing and monitoring an annual budget.

Ability to: Effectively plan and organize work; comprehend problems and recommend solutions; initiate supervisor and staff recommendations; perform with minimum supervision; independently develop and implement analytical studies; operate a personal computer using Microsoft applications such as Word, Excel, and Power Point; develop and implement analytical studies; develop detailed and comprehensive written reports; communicate effectively in English both orally and in writing; work well under pressure and meet deadlines; make public presentations; supervise and evaluate the performance of assigned staff; and, maintain effective and cooperative working relationships with those encountered in the performance of duties.

License: Due to the performance of field duties which may require operation of a City vehicle, a valid California Driver\'s License and an acceptable driving record at the time of appointment and throughout employment may be required.

California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent\'s driving record and Driver\'s License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

ADDITIONAL INFORMATION

PHYSICAL TASKS AND ABILITIES/ENVIRONMENTAL CONDITIONS

The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. An incumbent must be able to safely lift and carry books, files and reports weighing up to 25 pounds.

Application Procedure: All application materials received will be reviewed and evaluated on the basis of information submitted to determine the level and scope of the candidate\'s qualifications for the position. All information provided by applicants is subject to verification. For consideration, application materials submitted must consist of the online employment application and supplemental questionnaire. A current resume may be submitted but will not be considered in lieu of the completed online application and supplemental questionnaire. An application deemed incomplete will be rejected from consideration. Clarity of expression, grammar, spelling and an applicant\'s ability to follow instructions may also be considered in the application evaluation process.

Selection Testing: Those applicants who most closely meet the desired work experience and qualifications will be invited to participate in selection testing. Selection testing may consist of performance testing and/or an oral interview before a panel of subject matter experts to assess the applicant\'s knowledge, education, training, experience, and general ability to perform the essential functions of the position.

Prior to an employment offer a comprehensive background check is conducted, including fingerprinting. A pre-placement medical exam including a drug screen is required after the acceptance of a conditional offer of employment.

Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (562) 904-7292 at least 72 hours in advance.

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