Job Description

Administrative Services, Human resources, Information Technology

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HR Security Administrator #W0645

• 514223

• Richmond, Virginia, United States

• Department of Social Services

• Administrative Services
• Human resources
• Information Technology

• Full-Time (Salaried)

• Closing at: Aug 18 2023 at 23:55 EDT

• Department of Social Services

Title: HR Security Administrator #W0645

State Role Title: Human Resource Analyst II

Hiring Range: $54,000 to $63,295 per year (salary commensurate with experience)

Pay Band: 5

Agency: Department of Social Services

Location: DSS HOME OFFICE

Agency Website: https://www.dss.virginia.gov/

Recruitment Type: General Public - G

Job Duties

NOTE: This position is not 100% telework. This position may be eligible for telework opportunities; availability, hours, and duration will be in accordance with the Commonwealth\'s Teleworking policy. The employee may be required to work a schedule that is split between remote and onsite (shared workspace).

At the Virginia Department of Social Services, we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices, ideas and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement, we commit ourselves to listening, learning and cultivating environments of trust, respect and positive engagement. Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.

We design and deliver high-quality human services that help Virginians achieve safety, independence and overall well-being. We are a $2 billion agency - one of the largest in the Commonwealth of Virginia - partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide. We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia\'s most vulnerable citizens have easy access to the services and benefits available to them.

HR Security Administrator is responsible for supporting the Human Resources Information Systems and business processes within VDSS in support of VDSS and local departments of social services. To promote and support compliance and data integrity, the HR Security Administrator is responsible for security administration on the CARDINAL system, Commonwealth of Virginia Learning Center (COVLC), PageUp Recruiting Management System, Local HR Connect (LHRC) and other VDSS systems as necessary.

Security Administration includes coordinating account access and deactivation, conducting system access certification, and performing other administration tasks, including documenting, and coordinating defect resolutions on the COVLC with the DHRM team.

The HR Security Administrator also maintains the HR web site on the FUSION to address the needs and interests of all HR customers. In addition, the Security Administrator manages VDSS equipment and other assets assigned to the Human Resources staff, coordinates the Statement of Economic Interests (SOEI) training compliance, administers HR Tools and services, creates, and maintains process and systems documentation, and trains end users.

The HR Security Administrator is also accountable to provide guidance and technical leadership to less experienced staff, manages medium to complex issues, and exercises independent judgement on escalating issues to more senior staff.

HR Security admin will provide direct support to Human Resources staff

Minimum Qualifications

KSA\'s and/or Competencies required to successfully perform the work (attach Competency Model, if applicable):

• Knowledge of human resources management principles and practices.
• Knowledge of cyber security principles and administering security.
• Knowledge of Systems Development Life Cycle (SDLC) methodologies, principles, and tools.
• Knowledge of computers and web-based applications.
• Knowledge of HTML and other web publishing tools.
• Knowledge of best practices for creating original web content that targets a specific audience and meets objective.
• Ability to recommend and implement process improvements.
• Ability to communicate effectively orally and in writing with internal and external customers.
• Ability to analyze data and reach conclusions which are logical and legally supportable.
• Ability to interpret and implement policies and procedures.
• Ability to lead projects and cross-functional teams.
• Ability to apply strong interpersonal skills to effectively interact verbally and in writing and build trust with individuals and groups at all levels inside and outside of the organization.
• Skill in the use of software applications including MS Office Suite

Competencies
Influence Others
Employee use reason, values, or emotion and communicate in a persuasive manner, looks for win-win solutions, and gains others\' support for ideas and proposals.

Focus on Customer
Employee embraces a customer-focused mindset in all engagements, uses their understanding of customer needs as the basis for decision-making and actions, and effectively manages customer expectations

Manage the Work Process
Employee demonstrates the ability to figure out the processes and work flows necessary to get things done, develop a plan and organize people and activities to achieve the best results. The employee also analyze problems, sees opportunities for improvement, and develop solutions and implement them.

Lead Others
The employee uses trust, empowerment, and teamwork, to create an environment that supports diverse perspectives, fairness, dignity, compassion, and creativity. Employee demonstrates ability to work with and influence others to achieve common goals.

Build Relationships
Employee demonstrates ability to work with people of diverse styles and backgrounds, to gain trust and support of peers, and to find common ground and solve problems for the good of all.

Solve Problems
Employee uses logic, critical thinking and analysis skills to identify and analyze problems in a systematic but timely manner, drawing correct and realistic conclusions based on data and information, and accurately assessing root causes before moving to solutions.

Lead Others
Employee uses trust, empowerment, and teamwork to create an environment that supports diverse perspectives, fairness, dignity, compassion, and creativity. Employee also demonstrates ability to work with and influence others to achieve common goals.

• Experience assessing and documenting business needs.
• Experience providing Help Desk support to customers.
• Experience using HTML and other web publishing tools.
• Ability to conceive fresh and appealing ideas for new web content that establishes or supports the division\'s brand identity.
• Strong skills in creating original web content that targets a specific audience and meets objective
• Experience designing and maintaining Reports, Metrics, and Dashboards.
• Experience using data warehouse objects and query tools (SQL, etc.).
• Experience identifying data integrity concerns and designing effective approaches to resolve these concerns.
• Experience designing Test Plans, creating Test scripts based on the as-is state as well as the to-be models, and conducting systems, user acceptance, and regression testing.

Additional Considerations

• Possession of PHR or SPHR, SHRM CP or SCP certification.
• Knowledge of Federal and State regulations related to human resources functions.
• Knowledge of Human Resources functional areas.
• Experience designing, implementing, and supporting large, automated HR Information Systems.

Special Instructions

You will be provided a confirmation of receipt when your application and/or r\xc3\xa9sum\xc3\xa9 is submitted successfully. Please refer to \xe2\x80\x9cYour Application\xe2\x80\x9d in your account to check the status of your application for this position.

Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

VDSS will record information from each new employee\'s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

This position may be eligible for telework opportunities; availability, hours, and duration will be in accordance with the Commonwealth\'s Teleworking policy.

To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line \xe2\x80\x9cVirginia Jobs\xe2\x80\x9d (PageUp) employment site no later than 11:55 p.m. on the closing date listed. Each application is reviewed for documentation that shows the applicant meets the minimum and additional considerations as stated in the job announcement. The decision to interview an applicant is based on the information provided. Multiple positions may be filled from this recruitment within 90 days of the closing date.

In addition to a rewarding work experience, VDSS offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching - Employee Benefits.

The Virginia Department of Social Services (VDSS) is an Equal Opportunity Employer and encourages diversity within its workforce.

VDSS does not provide sponsorship.

VDSS is an official certified state agency that values the service and experience of our Veterans. As such, Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply. Reasonable accommodations are available to applicants, if requested, during the application and/or interview process.

If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document through the \xe2\x80\x9cVirginia Jobs\xe2\x80\x9d (PageUp) employment site when you apply.

Contact Information

Name: VDSS - Information Technology Services

Phone: dssrecruitment@dss.virginia.gov

Email: dssrecruitment@dss.virginia.gov

In support of the Commonwealth\'s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Virginia Government