Job Description

Location:

Northern New Jersey (Onsite)

Employment Type:

Full-Time

Industry:

Retail Marketing

Reports To:

Senior Controller

About the Role

We are seeking a proactive, organized, and resourceful

HR & Office Administrator

to support our headquarters operations. This hybrid role spans

Human Resources (50%)

,

Office Management (35%)

, and

Accounting Support (15%)

.

The ideal candidate enjoys working with people, thrives in a fast-paced environment, and is eager to take ownership of processes that keep our company running smoothly.

Key Responsibilities

Human Resources - 50%

Maintain accurate and organized employee personnel files. Manage job postings on Indeed and other platforms; screen applicants and schedule interviews. Collaborate with hiring managers and external recruiters to support active searches. Administer and analyze Predictive Index (PI) assessments for candidates; prepare summaries for leadership. Assist with employee onboarding, orientation, and HR documentation. Provide general HR administrative support and assist with basic HR reporting.

Office Management - 35%

Oversee daily operations of the headquarters office. Manage office supply inventory and restock the company kitchen. Coordinate with external vendors and building maintenance providers (HVAC, electricians, plumbers, etc.). Order lunches for meetings and visiting guests. Assist with planning company events, meetings, and onsite activities.

Accounting Support - 15%

Provide overflow support to the accounting team, primarily in

accounts payable

. Enter vendor invoices into QuickBooks or Zoho Books and ensure accurate coding. Assist with general administrative and bookkeeping tasks as needed.

Qualifications

Required

3-5 years of experience in HR, office administration, office management, or a blended administrative role. Strong organizational skills and attention to detail. Excellent communication skills (written and verbal). Experience with applicant sourcing or recruiting coordination. Proficiency with Microsoft Office and comfort with learning new software. Ability to maintain confidentiality and handle sensitive information.

Preferred

Bachelor's degree in Human Resources, Business Administration, Accounting, or related field. Experience with Predictive Index (PI) or similar behavioral assessment tools. Familiarity with QuickBooks, Zoho Books, or comparable accounting systems. Experience interacting with facilities vendors or managing office services.

Compensation & Benefits

Salary Range:

$70,000 - $80,000

annually, commensurate with experience.

Comprehensive medical, dental, and vision insurance with employer contribution. Flexible Spending Account (FSA). Employer paid life insurance and long-term care insurance. 401K profit sharing plan. Generous paid time off (including vacation and sick leave).

Who You Are

A self-starter who enjoys improving processes. Someone who communicates clearly and professionally with employees, managers, and vendors. Highly organized and capable of managing multiple tasks simultaneously. A team player who enjoys supporting others and contributing to a positive workplace environment.
Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance
Work Location: In person