Hourly Office Assistant 716
Salt Lake City, UT 84103, United States
Job Description
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Hourly Non-Contract
FTE: .7375 (29.5/hrs. per week)
Anticipated Start: 04/14/2023
Open Until Filled
FLSA Status: Non-Exempt
This position is not benefits eligible
Starting wage: $15.00 per hour (86-H)
Purpose Statement The Office Assistant provides clerical support to assigned personnel, maintaining department records, and responding to a variety of inquiries.
This position reports to the Principal or administrative designee.
Minimum Qualifications
- High school or equivalent
- Ability to pass a fingerprint and criminal background check
- Proficient in Microsoft Office Suite and experienced using data-based software
- Speak, read, write, and present professionally, analyze, and interpret English written and verbal communications
- Ability to operate standard office equipment; phone, copy and fax machines etc.
Preferred Qualifications
- Knowledge of Microsoft PowerPoint, Office 365, Publisher, etc.
- Knowledge of Business Plus and PowerSchool
- Experience in a K-12 education or public employment environment
- Ability to perform standard bookkeeping
- First Aid and CPR certifications
- Ability to compose a variety of documents
- Spanish or other language proficiency, including ability to read, write, speak, and understand
Essential Functions
- Adapt to changing work priorities and work with frequent interruptions, as required.
- Answer telephone and security doorbell in order to direct inquiries to the appropriate personnel and answer questions
- Assist in processing confidential and non-confidential documents and materials (e.g. student registrations, withdrawals, immunizations, attendance, etc.) to disseminate information to appropriate parties
- Assist in record keeping (confidential and non-confidential) and general and program-specific clerical functions (e.g. scheduling, student tracking, making telephone calls, copying, faxing, etc.) to fulfill supporting assigned supervisor and/or site with necessary materials
- Assist students in the office (e.g. sick or injured, lost and found items, sent to office due to behavior, errands, etc.) to provide a safe and welcoming environment
- Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees and stakeholders.
- Ensure the safety of the school community by responding to security doorbells and check-in and check-out all visitors and temporary site personnel (e.g. substitutes, etc.)
- Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively.
- May be required by administration to obtain First Aid or CPR certification
- Participate in meetings, workshops, seminars, as assigned for the purpose of conveying and/or or gathering information required to perform functions.
- Perform clerical functions (e.g. copying, faxing, filing, sorting mail, etc.) to help the school/program run more efficiently
- Prepare general written confidential and non-confidential materials (e.g. reports, memos, letters, newsletters, etc.) to document activities, provide written reference and/or convey information
- Receive and process payments (e.g. lunch money, tuition, collections, etc.) to provide written reference, prepare up-to-date reports, and historical reference with established administrative guidelines and legal requirements
- Respond to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties and/or provide direction
- Speak, read, write, analyze, understand, and follow written and verbal communication in English including grammar and punctuation; listen to, and understand information and ideas presented verbally or in writing.
- Support a team environment by collaborating with own and other work units to effectively perform the duties of the position.
- Support assigned staff to provide assistance with department functions (e.g. scheduling, student tracking, making telephone calls, copying, faxing, reports, newsletters, etc.)
- Work under limited supervision, utilizing time-management and prioritization strategies, accurately processing detailed information and meeting deadlines.
- As needed, roll, push, pull, bend, reach, stoop, and lift up to 30 pounds.
- Other duties as assigned.
Working Environment The usual and customary methods of performing the job\xe2\x80\x99s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 60% sitting, 10% walking, and 30% standing. This job is performed in a generally clean and healthy environment.
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Job Detail
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Job IdJD4263011
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSalt Lake City, UT 84103, United States
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EducationNot mentioned