Job Description

Grants Coordinator

Reports to:

Provost

Classification:

Part-time, 20-25 hours per week, 11-month position

Location:

Remote work eligible (availability required for virtual meetings during business hours)

Position Summary

The Grants Coordinator supports Spalding University's sponsored programs throughout the full grant lifecycle--from identifying funding opportunities and supporting proposal development to managing compliance and reporting for active grants. This position works collaboratively with faculty, staff, and administration to strengthen the university's grant portfolio while ensuring regulatory compliance and institutional accountability.

Key Responsibilities

Grant Research & Proposal Development (Pre-Award)

Research and identify funding opportunities from federal, state, foundation, and corporate sources aligned with university priorities and faculty interests Communicate funding opportunities to relevant faculty and staff through targeted outreach and regular updates Support faculty and staff in proposal development, including guidance on sponsor requirements, proposal structure, budget development, timeline creation, and compliance requirements Assist with proposal preparation activities including document coordination, narrative review, budget development, and submission logistics Maintain awareness of faculty and staff research interests and expertise to facilitate strategic funding alignment

Grant Management & Compliance (Post-Award)

Track grant reporting deadlines and assist Principal Investigators (PIs) in preparing and submitting required programmatic, financial, and performance reports Monitor compliance with Federal Uniform Guidance and sponsor-specific requirements, including documentation standards, cost allowability, and record retention Maintain organized grant files with all required documentation to ensure audit readiness Monitor progress toward grant deliverables and support PIs in meeting scope-of-work obligations Serve as liaison between PIs, Finance, and external sponsors for grant-related communications and coordination

General Responsibilities

Maintain tracking systems and calendars for grant deadlines, reporting cycles, and compliance requirements Provide guidance to faculty and staff on university grant processes and sponsor requirements Support institutional reporting on grant activity and outcomes Stay current on grant regulations, funding trends, and best practices in sponsored programs administration

Required Qualifications

Bachelor's degree required Strong organizational skills with ability to manage multiple priorities and meet deadlines Excellent written and verbal communication skills High attention to detail, particularly for proofreading, editing, and ensuring compliance Ability to work independently and collaboratively with diverse stakeholders Proficiency with Microsoft Office suite, particularly Excel

Preferred Qualifications

Master's degree Experience with grant administration, proposal development, or sponsored programs in higher education or nonprofit settings Knowledge of Federal Uniform Guidance and grant compliance requirements Experience with grant writing, budget development, and reporting Familiarity with higher education research and scholarship practices

ABOUT SPALDING UNIVERSITY:

Spalding University offers a comprehensive package including medical, dental, vision, Spalding matching contribution up to 5% to your 403b/Roth retirement plan, generous Paid Time Off program, Parental Leave, paid holidays, paid life insurance and long-term disability, paid time for volunteering, and more.


Situated in the heart of downtown Louisville, Kentucky's largest city, Spalding University combines a rich social justice history and a commitment to community service as we attract students who desire a high-quality education in a very personalized setting. An engaged faculty serves nearly 2,000 students at the bachelors', master's and doctoral levels, providing real-world learning in liberal and professional studies.


Faculty, staff and students are united by the institutional mission:

Spalding University is a diverse community of learners dedicated to meeting the needs of the times in the tradition of the Sisters of Charity of Nazareth through quality undergraduate and graduate liberal and professional studies, grounded in spiritual values, with an emphasis on service and the promotion of peace and justice

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With a focus on service and leadership, Spalding offers all students a mission-driven connection to community and comprehensive learning resources while striking a distinctive balance serving the educational needs of both the traditional student and the working student. In addition, our unique 8-week class delivery format affords students scheduling flexibility amidst other life responsibilities.


Spalding aspires to become the first choice for students of compassion and service. Celebrated for a rigorous yet nurturing environment, emulated for interdisciplinary collaborations, and acclaimed for contributions to the community.


Spalding University is an Equal Employment Opportunity employer. The University complies with all federal, state and local equal employment opportunity laws. It is the University's policy not to discriminate against any individual or group of individuals and to provide equal employment opportunity to all qualified persons regardless of race, color, national origin, age, disability, religion, sex, pregnancy, sexual orientation, gender identity, marital status, military status, veteran status or other protected status. All job offers are contingent upon successful completion of a criminal background check.