Department

University Business Administrators - College of Social Work As one of the nation\xe2\x80\x99s leading institutions for social work education, the Florida State University College of Social Work maintains a long and distinguished history of educating the best and brightest minds in preparation for successful careers in a variety of fields. Established in 1928, the college holds more experience than any other institution in Florida offering social work education and was the first in the world to offer a Master\xe2\x80\x99s in Social Work through an accredited online program. Like other acclaimed colleges at FSU, the College of Social Work faculty hail from prestigious institutions across the country and facilitate leading-edge research and service projects across the world. What makes the FSU College of Social Work different is how we treat our students with the basic acknowledgement that students benefit from personal attention and easy access to administration, faculty, and staff. As the College continues to evolve and expand, we remain steadfast in our commitment to producing well-rounded graduates uniquely qualified to make a difference in the world.

Responsibilities

• Responsible for Institute pre-award activities for Institute funded projects, which include research proposal review, routing Notice of Agreements for signatures, budget and cost share preparation, initiation of sub-contracts, and submission of documents in RAMP.
• Reviews proposal terms for compliance concerns and analyzes proposal documents for accuracy and compliance with University, Institute, and funded entities\' requirements.
• Responsible for determining the best procurement method. Prepares purchase orders or utilizes P-Card for funded entities.
• Maintains and updates records of all Notice of Agreements and Purchase orders. Tracks deliverable submissions and processes invoices for payment.
• Responsible for Institute post-award activities, such as preparing financial reports, tracking salary commitments, identifying and resolving funding and compliance issues, and coordinating project close-out.
• Monitors project budgets, processes budget amendments, and requests project advances.
• Ensures expenditures are in compliance with federal, state, and university regulations regarding purchasing materials, supplies, or services for various funding agencies.
• Prepares and processes procurement activities for Internal awards, Institute funded projects, and Sponsored Research and Research Foundation funding sources.
• Coordinates with the Administrative Specialist to appoint personnel on these funds. Reviews HR actives reports to ensure all Sponsored Research appointments are accurate.
• Responsible for Institute pre-award activities for sponsored research awards, which includes advising Principal Investigators (PIs) on grant submission initiatives, including interpretation of specific guidelines & technical information, budget & cost share preparation, initiation of subcontracts, and submission of electronic & paper application documents. Reviews proposal terms for compliance concerns and analyzes proposal documents for accuracy and compliance with University and funding agency requirements.
• Acts as liaison to Sponsored Research Administration, Research Foundation, funding agencies, funded entities, and other relevant organizations. Communicates pertinent information from these offices to faculty. Advises Directors/PIs of recommendations concerning the development, revision, and interpretation of all policies relating to research activities.
• Collaborates with Grants Business Manager to manage workflow and establish new project management processes. Works closely with the Budget Manager and Associate Director of Administration to develop, recommend, and implement departmental policies and procedures to align Institute and university compliance and effective fiscal management of externally and internally sponsored projects.
• Contributes to the overall functioning of the Institute, which includes, but is not limited to, 1) participation in staff meetings; 2) contributing to regular or ongoing Institute initiatives (e.g., annual symposium) as needed; and 3) participation in professional development activities.

Qualifications

Bachelor\'s degree; or a high school diploma or equivalent and experience equal to five years. (Note: post high-school education and/or experience may substitute at a comparable rate.)

• Ability to prioritize, organize and perform multiple work assignments simultaneously.
• Ability to meet project deadlines.
• Knowledge of federal, state, and private sources for contract and grant funds.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to perform accurately in a detail oriented environment.
• Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
• Knowledge of applicable computer applications and basic computer functions.

University Information

One of the nation\'s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there\xe2\x80\x99s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow\xe2\x80\x99s news!

Learn more about our university and campuses.

Pay Plan

This is an USPS (University Support Personnel System) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Schedule

If not otherwise specified, schedule is M-F, 8-5.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU\'s Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.