Job Description

Job Summary

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Under limited supervision, the professional position assists in the development and preparation of the annual budget and capital improvement program. Assists in reviewing operational goals and objectives, provides technical writing support, helps to develop and implement strategic plans; perform analytical work requiring program, contract or budgetary analysis; collecting and analyzing data; assist in providing administrative and technical support in daily department operations; assists in evaluating departmental activities to ensure conformance with general guidelines, methods, techniques, policies and law; exercise independent judgment on a recurring basis. Position reports to an Administrative Manager or designee.

Essential Functions

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Provides support on matters pertaining to revenues, budgeting and funding strategy plans. Coordinate with department managers in preparation of the annual operating and capital improvement budget; including production of final budget documents for approval and adoption. Assists with revenue analysis; provide a monthly enterprise fund revenue report. Assists with the forecasting of future revenues, expenditures and financial analysis; analyzes sources of revenue; projects future income; and performs a variety of research related to special assignments and/or projects. Assists with the administration of daily oversight and authorization of operating and capital expenditure requests; identifies potential problems and recommends corrective action. Prepare budget amendment and fund transfer recommendations. Assists with monitoring and maintaining financial records; resolves and reconciles final expenditures associated with construction and improvement projects. Assists with grant monitoring, accounting, and audit schedules. Reviews, approves, and otherwise processes consultant's work authorizations, invoices, contract amendments; construction progress, change orders, and contractor's applications for payment. Analyzes budget requests in relationship to city policy and operational objectives. Assists with analyzing and resolving complex fiscal and operational policy related problems. Assists manager in the preparation and management of the department operational and capital project budgets. Attends kick-off, pre-bidding, pre-construction, design, and construction progress meetings, as needed. Assists in conducting periodic and final inspections of projects under construction for conformance to contract documents. Assists with tracking capital project progress. Assists with the forecasting of future revenues, expenditures, and financial trends; analyzes sources of revenue and project future income; examines financial and economic data and draw logical conclusions. Performs general administrative/office duties as required, including but not limited to the procurement process to support the department, conducting, and attending meetings, preparing reports and correspondence, copying and filing documents, entering computer data, reviewing mail, etc. Performs related duties as assigned.

Minimum Qualifications

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Bachelor's degree from an accredited four-year college or university in public administration, business administration, or a related field and a minimum of 2 years of experience in public administration; or any equivalent combination of relevant education, training and experience that provides the required knowledge, skills and abilities. Must possess a valid Florida driver's license.

PREFERRED QUALIFICATIONS

Experience in the local government sector. Proficiency with Microsoft Office and Munis financial management system.

Position Requirements/Qualifications

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Knowledge of budgeting and capital improvement practices, methods and processes. Knowledge of the principles and practices of customer service. Skill collecting, organizing and analyzing numerical data. Skill using a computer and related software. Ability to communicate effectively in oral and written form. Ability to perform basic mathematical calculations. Ability to adapt to an evolving and continually improving environment. Ability to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies and procedures. Ability to demonstrate a polite, helpful and courteous manner when engaged in any activity with the general public. Ability to operate and care for equipment to manufacturer's specifications and/or within the specified parameters. Ability to demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the general public and colleagues.

GENERAL BENEFITS:

The City of Miramar provides benefits for its permanent full-time and part-time employees. Benefits will differ dependent upon the job classification and representation, which include union and unrepresented. Information about the exact benefits applicable to a particular job classification may be obtained from the City of Miramar Human Resources Department.

Vacation

Permanent full-time employees earn up to ten days of vacation during their first year of employment. Accrual begins from the first month of employment, but cannot be used until after the third month of employment.



Permanent part-time employees have the opportunity to earn vacation after the completion of one year of continuous service.

Sick Leave

Permanent full-time employees accrue sick leave at the rate of one day per month. Accrual begins from the first month of employment, but cannot be used until after the third month of employment.



Permanent part-time employees have the opportunity to earn sick leave after the completion of one year of continuous service.

Health Plan

The City currently provides medical coverage through Aetna. The City pays the health insurance premium for the employee and 50% of the premium for dependents.



Permanent full-time employees have the option of electing coverage from three plans: Health Network Only Plan (HMO), High Deductible Health Plan (HDHP) with HSA and Open Access Managed Choice Plan (POS).



Permanent part-time employees have the option of electing coverage from two plans: Health Network Only Plan (HMO) and the High Deductible Health Plan (HDHP)

The City also offers Dental coverage through Delta Dental.

Pension (Defined Benefit Plan)

Permanent full-time employees are automatically enrolled in one of the City sponsored pension plans, which are funded by mandatory City and employee contributions. The Plan provides a guaranteed income, based on years of service, to its members upon retirement.

457(b) Plan (Deferred Compensation Plan)

Employees can elect to participate in this Plan, which enables the employee the option of deferring compensation on a pretax basis, not to exceed the applicable limits established by the IRC.

Employee Assistance Program

The City of Miramar provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as:

Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse

Child Care Provider Discounts

As a City of Miramar employee, you may be eligible to receive a discount on tuition and/or registration fees from one of the City's childcare centers.

Flexible Spending Account

The City offers regular employees two separate Flexible Spending Accounts (FSA's that provide employees the ability to make pree-tax payroll deposits to be used for the following expenses:

Medical - Qualified out-of-pocket medical, dental and vision expenses Dependent Care Reimbursement - Qualified childcare or dependent care expenses

Additional Benefits:

Tuition reimbursement Direct Deposit Long Term Disability Coverage Life Insurance AFLAC

CITY HOLIDAYS

New Year's Eve ( Day) New Year's Day President's Day Martin Luther King's Birthday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Eve ( Day) Christmas Day * Floating Holidays (by position)