Job Description

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail.

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today\'s thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

.

Summary/Objective

This position provides financial support to all units within the Facilities Management Department by providing services including but not limited to, the collection and formatting of information; the processing of information accurately and in a timely manner; the analyzing and communicating information to ensure accurate knowledge for decision-making. This position reports directly to the Manager of Financial Services and supports a team made up of one Account Specialist, and one Part-Time Staff Assistant. This position is to provide accurate reporting of general ledger maintenance for the computerized maintenance management system (CMMS), Task Order and Service Contract procurement, tracking and reporting internal and external Facilities Service Request expenditures, and providing customers supporting documentation for work orders and adjusting entries.

Essential Functions

• CMMS general ledger maintenance / Accounting \xe2\x80\x93 Reviews account distribution integrity, post work request expenses, post work request adjusting entries, add and maintain accounts numbers in the CMMS data base, instructs users on proper procedures and process improvements. Perform labor and non-labor adjustments within the CMMS system and close work orders at completion. Enter Colleague requisition, process WebNow and CMMS payments.
• Generates and disseminates reports for customers as backup to Facility Service Request inquires along with supporting documentation. Run CMMS queries to track data for benchmark reporting.
• Assists in the research and communication of charges within the organizational unit and to other University departments. Perform posting of credit card purchases on appropriate work orders in the CMMS system.
• Performs miscellaneous organizational tasks, such as maintaining records and files related to customer support, and providing support training for CMMS financial modules to end users.

Position Type/Expected Hours of Work

Full-Time.

Non-Exempt.

Coordinator/Analyst B.

Salary Range

• Commensurate with experience.

Required Education and Experience

• Bachelor\'s degree or equivalent.
• 1-3 years of relevant experience.

Additional Eligibility Qualifications

Knowledge of accounting principles, practices, procedures, methods, and theory.

Knowledge of laws, rules and policies governing payroll, leave, budgetary, fiscal and accounting books, records, and accounts.

Knowledge of fiscal management/ accounting software applications.

Ability to enter, maintain, analyze and/or audit accounting, budgetary, fiscal, labor/ payroll and leave data.

Skill using email, word processing, spreadsheet/ data analysis and presentation development software applications such as Microsoft Outlook, Word, Excel and PowerPoint while preparing briefings, reports and presentations.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. .

Other Details

• Hiring offers for this position are contingent on successful completion of a background check.
• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Current American University Employees

If you are a current employee at American University, please log into through the . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual\xe2\x80\x99s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

American University