Job Description

Description
Financial Services Administrative Assistant - $25/hr
About the Role:
We are seeking a highly organized and detail-oriented Financial Services Administrative Assistant to support 4-5 faculty members in a dynamic and fast-paced environment. The ideal candidate will be proactive, efficient, and capable of managing multiple priorities with professionalism and discretion. This is an on-site role based in Cambridge, MA.
Key Responsibilities:

• Provide day-to-day administrative support to assigned faculty members
• Coordinate complex international and domestic travel arrangements
• Process high-volume expense reimbursements using Concur or a similar system
• Draft, proofread, and edit correspondence and internal documents
• Schedule meetings and appointments; develop detailed itineraries as needed
• Minimal calendar management required

Required Qualifications:

• Minimum of 3 years of administrative experience in a professional setting
• Demonstrated experience coordinating travel and processing expense reports
• Proficiency with Concur (or a similar expense platform)
• Strong command of Microsoft Outlook, Word, Excel, and other MS Office tools
• Must be available to work on-site in Cambridge Monday through Friday

Preferred Qualifications:

• Experience supporting academic faculty or working in a higher education or research environment
• Familiarity with institutional policies and procedures around reimbursements and travel

What We Offer:

• A supportive, team-oriented work environment
• Opportunities to grow professionally and contribute meaningfully
• Competitive compensation and benefits

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.
ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

Skills Required