Job Description

Overview
This position is responsible for providing managerial oversight and coordination for the Finance Division of the Marion County Clerk's Office in partnership with the Chief Financial Officer (CFO), including $20M in child support payments/disbursements. Coordinates and liaisons with relevant judicial officers and judicial partners to facilitate the orderly administration of justice. Responsible for hiring within the finance division, ensures employees are successfully able to fulfill responsibilities, develops and implements business strategies, and ensures efficient and effective operations within the division. Requires proficient knowledge of and strict adherence to requirements and regulations related to the filing of legal documents and court proceedings; accessing court services; accessibility of court records, especially confidential records; and various fees and payment processes. This position reports to the CFO.
**Bilingual Preferred**
Agency Summary
Established by the Indiana Constitution, the Marion County Clerk is the custodian of all court records, issues marriage licenses, and serves as the court's fiscal agent and trustee of child support payments. The Election Board receives nominations and petitions for elections, as well prepares ballots, and maintains voting machines by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the citizens of Indianapolis and Marion County.
Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
Position Responsibilities

• Establishes service operations strategies, goals, and initiatives that align with the strategic plan for the office.
• Maintains compliance with local and state statutes/regulations, trial court rules, and internal policies.
• Works cross-functionally with division directors and executive leadership to deliver excellent service, meet outcomes, ensure continuity throughout the office, and achieve office goals.
• Leads, mentors, and develops division staff, using a supportive and collaborative approach.
• Assigns accountabilities, sets objectives, establishes priorities, monitors results, and evaluates effectiveness.
• Provides effective and inspiring leadership by being actively involved in all operations and services.
• Serves as a liaison between the Clerk's agency and various divisions and institutions including FSSA, State Board of Accounts, local, state, and federal auditors, other city and county agencies and divisions including the Auditor, OFM, Purchasing, other financial institutions, etc.,

• Manage and oversee the day-to-day accounting and financial functions.
• Maintain and analyze accounting records supporting all funds deposited or disbursed and ensures daily balancing.

• Perform month end reconciliations and prepare the annual court revenue report.
• Oversees accounts payables, timekeeping, and payroll functions for the Clerk's Office.
• Develops both short-and long-term strategies to foster compliance and cost-efficient service delivery.?
• Evaluates accomplishments toward established goals and adjust goals, methods, or procedures as needed. ?
• Supervises escalation management process within division to achieve satisfactory outcomes for customers and the agency.
• Responsible for training new employees on all relevant policies, procedures, and workflow operations; and ensures all employees have the necessary knowledge, tools, and resources to effectively execute their responsibilities.
• Responsible for hiring new employees and ensures role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.?
• Sets expectations, measures progress, provides ongoing feedback, and evaluates the performance of employees. ?Ensures work adheres to quality standards, deadlines, and proper procedures. ??
• Ensures compliance with all human resource and internal policies and guidelines, including adherence to parameters set forth in the Collective Bargaining Agreement.
• Participates in necessary mediations and grievances, facilitates successful outcomes for agency and employees.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary.
Qualifications
Bachelor's degree in accounting/finance, or a related field with four (4) years relevant leadership experience in government, accounting, management, administration and/or legal field. Comprehensive knowledge of government accounting, and accounting standards and procedures. Ability to analyze, project, and use spreadsheets, databases, and other software is required. Possesses excellent communication, critical-thinking, interpersonal, leadership, coaching, conflict resolution skills. Commitment to providing exceptional service to customers and support to staff. Ability to coordinate multiple projects and meet various deadlines; effectively organize and prioritize tasks. Advanced pre-employment background check required.
Preferred Job Requirements and Qualifications
Master's Degree in Accounting Principles or Finance Management, or a related field with five (5) years of previous work experience in finance with supervisory responsibilities. Advanced knowledge of court documents and proceedings, criminal justice, and/or government operations. Prior experience with Odyssey case management system, and/or accounting software, particularly PeopleSoft Finance. Bilingual preferred.
All rates are bi-weekly.
2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://indygov.sharepoint.com/sites/HR/Benefits/SiteAssets/SitePages/Home/2026%20Rate%20Sheet%20Bi-weekly%20Civilian.pdf
Life Insurance Employee Only (rates per $1,000 per month):
Basic: Employer Paid
Optional Life Insurance Employee Only (rates per $1,000 per month)
Additional:
25-29 $0.058
30-34 $0.083
35-39 $0.099
40-44 $0.132
45-49 $0.223
50-54 $0.363
55-59 $0.600
60-64 $0.795
65-69 $1.329
70 + $2.054
IMPORTANT PERF UPDATE:
*For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
1. All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:
Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.
Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.
2. Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.
With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:
Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.
Part two - This consists of an additional variable rate contribution paid by the City toward your ASA. This variable rate contribution is currently 1% of your gross wages. Vesting in the value of the variable rate employer contribution will vary by length of participation. You are:

• 20 percent vested after 1 full year of participation

• 40 percent vested after 2 full years of participation

• 60 percent vested after 3 full years of participation

• 80 percent vested after 4 full years of participation

• 100 percent vested after 5 full years of participation

3. All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:
Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.
Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.
4. City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.
The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.
Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.
Questions relating to PERF may be directed to INPRS - PERF at:
Indiana Public Retirement System
Public Employees' Retirement Fund
One North Capitol, Suite 001
Indianapolis, Indiana 46204
(888) 236-3544

Skills Required