Job Description

Job Summary

We are seeking a highly organized and proactive File Clerk/Manager to oversee the efficient management of our office files, records, and administrative documentation. This role is vital in maintaining accurate, accessible records while supporting daily office operations. The ideal candidate will be detail-oriented, possess strong organizational skills, and have experience with office management systems. Bilingual abilities and proficiency with various computer applications will be considered a significant advantage. This position offers an engaging environment where your administrative expertise will directly contribute to the smooth functioning of our team.

Responsibilities

Maintain and organize physical and electronic filing systems to ensure quick retrieval of documents Manage incoming and outgoing correspondence, including scanning, sorting, and distributing mail Support front desk operations by greeting visitors, answering multi-line phone systems, and providing excellent customer service Handle data entry tasks with accuracy using Microsoft Office, Google Workspace, and other office software Assist with calendar management, appointment scheduling, and coordinating meetings for staff members Perform clerical duties such as proofreading documents, managing office supplies, and maintaining office equipment Support bookkeeping activities using QuickBooks or similar accounting software and assist with basic bookkeeping tasks Provide customer support via phone or in person, demonstrating professional phone etiquette and organizational skills

Qualifications

Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively Experience with multi-line phone systems, front desk duties, and customer service is preferred Bilingual abilities are highly desirable to support diverse client needs Knowledge of QuickBooks or bookkeeping experience is a plus Previous experience as a medical or dental receptionist or personal assistant is advantageous Strong attention to detail for proofreading and document accuracy Ability to handle confidential information discreetly while maintaining professionalism
This role provides an excellent opportunity for motivated individuals eager to contribute to a dynamic office environment. We value proactive team players who thrive on organization and customer support excellence. Join us to help keep our operations running smoothly while developing your administrative career!

Job Types: Full-time, Part-time

Pay: $22.86 - $30.00 per hour

Expected hours: 40 per week

Benefits:

401(k) matching Flexible schedule Flexible spending account Health insurance Paid time off Vision insurance
Work Location: In person