Job Description

Executive Assistant/Admin Coordinator

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Department:

Administration

Reports To:

President & CEO/Admin Services Manager

Status:

Full-time, Hourly

Effective Date:

November 2025





This role provides comprehensive administrative and HR support including payroll, benefits, recruitment, onboarding, compliance processes, documentation, and records retention. The role also supports office systems, asset tracking, and policy development and serves as a central resource for coworker inquiries, reporting, and special projects. This role also serves the President & CEO as Executive Assistant.


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Apply Now

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Christ

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Centered Culture

This means we regularly share our faith with others. The Great Commission is our mission, and our role is to equip and encourage others to do the same. We keep Christ central through active participation in and contribution to the spiritual growth of the organization, maintaining God-pleasing relationships with all co-workers, volunteers, donors, and partners. Every person and position is eagerly looking for opportunities to directly mobilize ministry through our volunteers and donors.



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Ideal Characteristics

The ideal candidate is willing to take on a wide range of responsibilities and is steady in completing whatever work is needed. This role requires someone who brings consistent follow-through. Attention to detail is essential; the person in this position must produce accurate work, notice mistakes, and bring tasks to completion without frequent oversight. A careful, deliberate working style and steady tenacity are helpful.



Because this position serves within a collaborative administrative team, loyalty to the team and supportive posture are important. Candidates who respond constructively to requests for help and find satisfaction in contributing to shared goals will do well. Overall, we seek a helpful, dependable professional who takes initiative and strengthens the team by getting work done.

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D

uties and Responsibilities

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Maintain and update employee handbooks, process documentation, organization structure lists, and other departmental assets in both domestic and international contexts. Carry out recruitment and interview processes, process terminations, and prepare the performance review process. Manage onboarding and logistics of orientation including compliance documents and enrichment sessions. Serve as the main HR and benefits contact for the organization. Support the Strategic Human Resources Management plan for the organization. Manage office systems and supplies as assigned. Compile information needed for reports, applications, and other department requests and file where appropriate. Manage processes for independent contractors. Organize and distribute agendas for organizational meetings. Communicate general office information. Executive calendar management; prepare meeting minutes, reports, and presentations. Prepare, edit, send, and receive correspondence and reports for the President & CEO and Kingdom Workers Board of Directors. Organize and maintain records and files for the President & CEO and Kingdom Workers Board of Directors. Manage communication and logistics (including travel plans) for the Chairman and Secretary of the Kingdom Workers Board of Directors, BOD Committees, the President & CEO, and invited guests. Attend selected Board of Director, Committee, and organizational meetings and record minutes. Maintain organizational and constituent confidentiality in accordance with KW policy and all state laws and regulations. Plan events for leadership, both on- and off-site (may require occasional work outside normal business hours). Carry out special projects at the direction of the President & CEO. Other duties as assigned.



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Education, Experience, and Characteristics:

Must demonstrate alignment with Kingdom Workers' Statement of Faith. Bachelor's degree (B.A.) from a four-year college or university; or four+ years of related experience and/or training; or an equivalent combination of education and experience. Demonstrated proficiency in leading human resources functions. Must be comfortable communicating with WELS constituents. Keen attention to detail. Ability to participate in a work environment that fosters open and honest two-way communication. Ability to work independently, prioritize workload, and deliver quality results on time while managing multiple projects simultaneously. Must possess strong communication skills. Comfortable with the use of technology and software platforms. Proven ability to work cross-culturally while building relationships and collaborating with others.

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Location and Travel Expectations:

position is based in the KW Home Office in Waukesha, WI position is required to be on-site ability to travel occasionally ability to travel by road, air or other means as may be encountered in a developing country ability to happily spend time and work in remote areas valid passport, or ability to obtain one, required valid driver's license required



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Other Conditions:

frequently required to walk, sit, stand, and/or lift up to 30 pounds frequently required to utilize hand and finger dexterity continually required to talk and hear occasional exposure to wet and/or humid conditions, including outdoor exposure
occasional exposure to bloodborne and airborne pathogens or infectious materials

Note: Reasonable accommodations may be made for individuals with disabilities or physical restrictions to perform the essential functions of this position.


The above information describes the minimum levels of knowledge, skills, abilities, duties, and requirements necessary to perform the primary functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.