Job Description

ANALYGENCE is seeking an Executive Assistant to join our team supporting the Department of Homeland Security. This position will provide administrative and project support to the Office of Enterprise Services (OES) and Finance and Budget Division (FBD) senior management team and branch chiefs. Position can support a hybrid work schedule with two days on-site and three days working remotely. In this role, you must be capable of anticipating needs and be self-motivated to advance organizational efficiency by streamlining processes and procedures, prioritizing tasks to be completed in a more productive or logical order, and learning new things or material about the work in order to do the job more effectively in the work environment. Duties include but are not limited to:

• Schedule executive/team calls on a bi-weekly basis; assist to plan and prepare the agenda and be an active participant in the meeting \xe2\x80\x93 listen, take notes and follow up accordingly.
• Gather appropriate meeting materials along with daily and weekly read-ahead documents to prepare senior leadership for meetings and briefings.
• Manage calendars and requirements for meetings.
• Coordinate all aspects of travel logistics, including air and ground transportation, hotels, itineraries, etc.
• Assist with video conferencing.
• Post service bulletins, calendar items, director\xe2\x80\x99s newsletters, and other documents as needed within SharePoint.
• Review and edit documents for grammar and content.
• Demonstrate forward-thinking/looking qualities - operate in a manage vs monitor mode
• Demonstrate excellent oral and written communication skills and ability to assist in drafting talking points.
• Assist to plan and execute logistics for executive-level meetings to include location, agenda, attendance, and materials.
• Provide program support by assisting with financial reports, presentations, graphs, tables, and charts. Ensure that data entered within task tools (Excel/SharePoint) is accurate and on-time.
• Provide additional program support to all OES and FBD offices as required during peak performance periods.

• Ability to obtain a DHS suitability clearance.
• Bachelor\'s degree and 7+ years of experience in executive and/or program management support; 4 additional years of experience may be applied in lieu of degree.
• Advanced proficiency in using Microsoft Office Suite (i.e., Outlook, Word, Excel, PowerPoint, Access, Visio, etc.) along with video conferencing and Teams.
• A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity.
• Discretion is required in handling highly sensitive and confidential information in a respectful and confidential manner.
• Excellent written and verbal communications skills with knowledge and ability to utilize appropriate grammatical skills at a professional level.
• Ability to prioritize daily, weekly, and monthly projects and meet deadlines
• Ability to effectively work independently with a willingness to accept direction as needed.
• Ability to identify problems and to use sound judgment; requires the ability to anticipate needs and be proactive in all areas of the position.
• Prior DHS work experience is desired but not required

ANALYGENCE, derived from a combination of Analysis & Intelligence, is a service-disabled veteran-owned professional services small business established in 2010. We were built on the principle of providing our customers with results driven professionals that understand the dynamic customer environment and can be relied upon to help them achieve their objectives. ANALYGENCE works with customers to develop and execute innovative strategies to improve processes and achieve customer goals. Our people are service-oriented professionals with varying military, government, and industry backgrounds, who understand the level of commitment and flexibility it takes to progress customers forward in a dynamic work environment. Our vision is to support, nurture, and inspire people to achieve the missions of our customers and our organization. ANALYGENCE is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decision without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.