Executive Assistant
Salt Lake City, UT 84111, United States
Job Description
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LNE is a Salt Lake City-based hospitality and entertainment group. From restaurants to nightclubs to music festivals and everything in between. Our venues include Our venues include: Soundwell \xe2\x80\x93 one of Salt Lake\xe2\x80\x99s premier concert and event venues of its size. The Ivy SLC is a best in class restaurant / bar with an inviting yet upscale atmosphere, a dynamic and consistently executed menu, and a commitment to great customer service. The Ivy boasts one of the most unforgettable dining experiences in the city featuring downtown SLC\xe2\x80\x99s largest outdoor patio. Directly next door to The Ivy, is Varley a cocktail bar where guests can enjoy an innovative approach to high-end cocktail culture without all the pretense. We are seeking an assistant to support our team and to become an integral part of our fast-paced, hospitality and entertainment family. We are looking for someone that has a passion and knowledge about the creative and business sides of the music industry. A team player that has a positive attitude is highly motivated that is able to easily build relationships across multiple functions and business units. The position requires a physical presence in our office in Salt Lake City. It is NOT a work from home position. We are looking for someone to start as soon as possible. Specific tasks:
- Coordinate and schedule meetings
- Manage a high volume of incoming and outgoing calls
- Manage and organize a high volume of emails for each of our business
- Calendar management across multiple time zones
- Draft business correspondence (emails, documentation, offer letters)
- Participate in and report on projects
- Facilitate two-way communications throughout the organization
- Maintain up-to-date awareness of the CEO\xe2\x80\x99s obligations to proactively assist and/or anticipate needs
- Foresee and/or manage risk, conflicts, and problem areas
- Able to work in a high pressure, detail -oriented function that changes daily
- Able to handle multiple responsibilities at a time, and use discretion when necessary
- Protect and enhance the CEO\xe2\x80\x99s image both internally and externally
- Liaise between the internal team and outside parties to schedule meetings
- Arrange extensive travel plans for the executive and obtain approvals in a timely fashion
- Manage incoming mail and complete correspondence
- Create and maintain effective filing system, both electronic and in hard copy files including a database of all contacts
Required Skills:
- Proficiency with Microsoft Office programs; Excel & Word
- Photoshop, Adobe InDesign and Sketch Up would be a plus but not require
- Strong organization and attention to detail is crucial
- Strong relationship building skills
- Works well independently as well as in a collaborative environment
- Strong communication skills \xe2\x80\x93 written, verbal and presentation
- Solutions oriented approach
- Capability to effectively plan and prioritize
- Ability to manage several projects simultaneously while working under pressure to meet critical deadlines
- Proactive with excellent follow-up skills and completes tasks with a sense of urgency
- Some travel
- Clear and concise oral and written communication skills
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Job Detail
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Job IdJD4254109
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSalt Lake City, UT 84111, United States
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EducationNot mentioned