Support Executive Leadership and help keep our Mariposa-based non-profit running smoothly! This full-time, onsite role in Mariposa, CA combines executive support, office administration, tenant interaction, and special projects.
Position Overview
We are seeking a professional, organized
Executive Assistant / Office Administrator
to support Executive Leadership and ensure smooth day-to-day operations.
This multi-functional role includes:
Managing confidential administrative tasks
Coordinating Board of Directors meetings and packet preparation
Serving as the primary onsite contact for both the organization and its apartment complex
The ideal candidate is dependable, detail-oriented, and comfortable handling multiple priorities in a collaborative, small-office environment.
About Us
Alliance for Community Transformations is a California-based non-profit and has a subsidiary, ACT Holding Inc. This position will provide administrative work for both non-profits. We are dedicated to providing responsive and preventative services to individuals and families in Mariposa County. The organization works through partnerships and collective action to strengthen families and individuals, improve quality of life, and create safe, healthy, and socially just communities where every member thrives.
We value integrity, teamwork, and a commitment to serving our community.
Key Responsibilities
Provide confidential administrative support to Executive Leadership
Coordinate and schedule Board of Directors meetings; prepare and distribute Board packets
Assist with special projects for the Executive Director
Serve as the main contact for agency and apartment complex phone lines
Pick up, sort, and date-stamp incoming mail and deliveries
Run agency errands using personal vehicle, including mail pick-up, deliveries, and short local trips (mileage reimbursed per agency policy)
Support facilities and fleet administration, including scheduling and document tracking
Assist with facilities calendaring, rent receipts, and tenant inquiries as needed
Provide administrative support for HR, including interview scheduling and new-hire orientations
Assist with social media posts and website updates as assigned
Compensation & Benefits
Hourly Range:
$19. - $27., commensurate with experience
Benefit Offerings:
Generous Paid Time Off (PTO
Paid Holidays
Health insurance (medical, dental, vision, life)
Short-term disability
401 (k) retirement plan
Equal Opportunity Employer
Alliance and ACT are Equal Opportunity Employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Requirements:
Qualifications
High school diploma or equivalent; Associate's degree in business administration, office management, or a related field preferred
3+ years of administrative or executive assistant experience (non-profit experience preferred)
Proven ability to manage confidential information with discretion
Strong communication, organization, and time-management skills
Proficiency in Microsoft Office Suite and general office technology
Professional demeanor, reliability, and ability to work onsite Monday-Friday
* Valid driver's license and reliable personal vehicle required for agency errands; mileage reimbursed per policy
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