Company Overview:



Join our Shriners Children\'s Hawaii \'Ohana! We are proud of providing the highest quality care to Hawaii\'s Keiki for almost 100 years. Shriners Children\'s Hawaii treats children with neuromusculoskeletal conditions throughout the Pacific Basin regardless of the family\'s ability to pay. Become a part of our specialized care staff and help us transform lives together.


Shriners Children\'s is a network of 21 non-profit medical facilities, telehealth sites, outreach programs, ambulatory centers and clinics across North America, treating children from 170 countries. Our work environment is mission driven and our patients are at the heart of everything we do. They inspire us to continue our mission of improving the lives of children and families.


As an equal employment opportunity employer, Shriners is committed to providing challenging and rewarding careers in an environment based on our corporate values: excellence, innovation, commitment, integrity, teamwork, stewardship and respect. Job Overview:
Shriners Children\'s Hawaii is currently seeking an organized, driven, and highly professional Executive Assistant to support our senior leadership and board. This individual must have excellent written and verbal communication skills and the ability to multi-task and prioritize urgent needs. Responsibilities:

The Executive Assistant provides a variety of administrative support tasks and project coordination for the Administrator and the Chairman of the Board of Governors and acts as the resource person for Administration. This person is responsible for overseeing and preparing meeting agendas, notices, minutes and presentation materials. This person is also responsible for being the lead administrative support for the Senior Leadership Team. Coordinates the appointments for the Administrator, including but not limited to public presentations, leadership activities, management meetings, conferences, and travel arrangements. Assists in budget preparation for Administration and ensure that expenses are kept within department budget. Maintains and assists in establishing hospital agreements, contracts and all assigned hospital wide policies and procedures.


Coordinates all administrative activities for Administrator and Board of Governors:

• Ensure messages are delegated in a timely manner. Use proper etiquette
• Independently organizes meetings, appointments and events as needed
• Retrieve, circulate and respond to emails
• Maintain up-to-date away schedules and communicate accurately and effectively to various departments
• Maintain travel expenses reimbursement for physicians and other providers
• Type correspondence, transcribe dictation and meet deadlines
• Coordinate tutorials and scientific meetings, as well as, legal inquires/meetings
• Maintain and submit reports to home office as assigned

Qualifications:

• Bachelor\'s degree in Business Administration or Health Sciences preferred
• Minimum five (5) years related executive-level office experience and/or training or equivalent combination of education and experience.
• Ability to anticipate tasks and prioritize assignments.
• Excellent knowledge of English grammar, punctuation and letter composition.
• Knowledge of hospital and departmental procedures and operations desirable.