Executive Assistant
Hilo, HI 96720, United States
Job Description
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Status: Exempt Reports to: Chief Executive Officer Overall Responsibility: HOPE Services Hawaii is seeking an experienced team member to provide high-level administrative support to the Chief Executive. The ideal candidate will be well-organized, detail-oriented, and able to handle multiple tasks simultaneously. The Executive Assistant is a position that provides critical support for the administrative office, Board of Directors and executive leadership. The individual must be proactive, able to anticipate needs, and able to work independently with minimal supervision. HOPE values responsiveness and respectfulness to stakeholders and this individual is expected to help support organizational culture that is consistent with these principles.
Essential Functions
- Manage CEO\xe2\x80\x99s calendar, schedule appointments and arrange meetings.
- Serve as point of contact between the CEO and internal/external stakeholders.
- Prepare reports, presentations, and other materials for the CEO as needed.
- Draft and edit correspondence, incoming emails, letters, and other documents.
- Coordinate travel arrangements and logistics for the CEO and other staff members as required.
- Manage expenses and budgets related to the CEO\xe2\x80\x99s office.
- Attend and take minutes at meetings and distribute to relevant parties.
- Conduct research and compile information as needed to support the CEO initiatives and projects.
- Coordinate with other departments, executive team and stakeholders to ensure the smooth execution of projects.
- Perform other administrative tasks as required, such as answering phones, processing mail, and maintaining confidential files and records.
- Assist with special projects as needed.
- Perform other duties, as assigned.
- Bachelor\'s degree required.
- Three years of experience as an executive assistant or in similar roles.
- Able to articulate a lived experience perspective.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to work under pressure and handle multiple tasks simultaneously.
- Ability to work independently and as part of a team.
- Proficiency with Microsoft Office Suite, Google Suite, Adobe Pro and other software as needed.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Valid Hawaii driver\xe2\x80\x99s license required, proof of insurance and reliable transportation.
- Commitment to the mission and values of the organization.
- The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is:
- Frequently required to stand, walk, use hands to manipulate, handle, grip and feel objects, utensils, tools or controls
- Frequently required to reach with hands and arms
- Occasionally required to lift, push, pull and/or carry items and objects up to 5o pounds, with a minimum of 25 pounds lifted and carried
- Occasionally required to lift, push, pull and/or carry items and objects up to 6o pounds
- Speci\xef\xac\x81c vision ability required by this job is 20/20 vision (corrected or uncorrected)
- Speci\xef\xac\x81c hearing ability required by this job is the ability to pass a hearing test (corrected or uncorrected)
Entails occasional evening and weekend work to support the CEO\xe2\x80\x99s schedule. The position may also require occasional travel. Work Environment:
The Executive Assistant will work in an office environment, with some telework flexibility with prior approval by the CEO.
Starting Pay: $56,160/yr
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Job Detail
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Job IdJD4262059
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationHilo, HI 96720, United States
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EducationNot mentioned