Job Description

TITLE

: Executive Assistant

REPORTS TO

: General Manager

SUMMARY

:


The main function of the Little America Hotel Executive Assistant is to provide assistance, clerical and organizational support to the General Manager, and Human Resources.

TASKS

:


The tasks that are essential to perform the functions of this position are:


Answer phones in the administrative office, directing calls to the appropriate party, or accurately recording messages in the event that the party is not available. Greet visitors to the administrative office, address concerns, and/or direct to the appropriate department. Create forms, letters, minutes, menus, and records on a personal computer with word processing software. Generate, organize and maintain filing system for all records and documents generated by or sent to administrative personnel. Compose or type letters and other written materials on behalf of the Administrative Office personnel. Coordinate the General Manager's appointment schedule. Prepare and submit a large variety of reports to be submitted to the corporate office. Co chair Culture Committee Ensure proper distribution of hotel mail, incoming and outgoing. Assist Human Resources Other duties as assigned

PHYSICAL DEMANDS

:

Ability to raise substantial objects from a lower to a higher position, or move objects horizontally from position to position. Ability to manipulate small objects precisely by whatever means. Ability to express and exchange ideas verbally. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.