Job Description

TITLE: Executive Administrative Assistant

Title: Executive Administrative Assistant
Location: Richmond, VA
Reports To: President, US Addiction Sciences

Indivior is a global specialty pharmaceutical company with a 20-year legacy of leadership in patient advocacy, health policy and evidence-based best practice models that have revolutionized modern addiction treatment. The name is the blend of the words individual and endeavor, and the tagline \xe2\x80\x9cFocus on you\xe2\x80\x9d makes the company\xe2\x80\x99s commitment clear. It represents and empathizes with the often-difficult journey each individual patient takes to overcome the challenges of addiction \xe2\x80\x93 a chronic relapsing disease.

Indivior is dedicated to transforming addiction from a global human crisis to a recognized and treated chronic disease. The Indivior logo radiates its patient-focused, holistic focus on expanding access to quality treatment for addiction worldwide. The company has a strong pipeline of products and candidates designed to both expand on its heritage in global opioid use disorder treatment and address other substance use disorders as well as mental health co-morbidities such as schizophrenia.

POSITION SUMMARY
The Executive Administrative Assistant is responsible for providing administrative services and support to the President, US Addiction Sciences, the Addiction Sciences team, and supporting the broader team and executives as needed. This individual will be responsible for administrative functions, including scheduling and calendar management, project support, travel and meeting arrangements, and budget tracking and contracting. S/he will work to ensure the effectiveness of the President, US Addiction Sciences and his team and function, and ensure excellent interactions with other departments and leaders throughout the company.

ESSENTIAL FUNCTIONS
The responsibilities of this job include, but are not limited to, the following:

• Calendar management, meeting planning and meeting management and support (travel arrangements, booking of rooms, meeting venue, meals, IT set up, etc).
• Travel & expense management for President, US Addiction Sciences and leadership team.
• Budget tracking and management, invoice processing and contract management, including administration of contract management system (iCertis); research billing and expense discrepancies.
• Support and management of invoicing for third party vendors (SAP), including engaging with vendors as needed to ensure timely and accurate invoicing.
• Financial management and support including tracking of spend by SOW and PO and to provide information to Finance as needed for forecast and accruals.
• Contribute to smooth functioning of the US Addiction Sciences suite by helping manage office equipment, including preventive maintenance requirements; following manufacturer\'s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and processes.
• Contribute to the team by supporting and partnering with other administrative assistants and executives as needed.
• Other duties as assigned.

TRAVEL: Minimal

MINIMUM QUALIFICATIONS
Education: Bachelor\xe2\x80\x99s Degree or equivalent combination of education and
2-5 years of experience in professional administrative role.
Computer Skills: MS Office suite, Service Now, email, Sharepoint
SAP, iCertis and Visio preferred

COMPETENCIES/CONDUCT
In addition to the minimum qualifications, the employee will demonstrate:

• Proactive approach to problem solving, ability to anticipate needs of leader and team and help the team be more efficient and effective
• Organized with excellent attention to detail
• Clear and concise communicator, both written and oral
• Good attitude and desire to be part of a high-performing team
• Demonstrated interpersonal and team skills.
• Flexibility and comfortable with adapting to different assignments as required.
• High degree of integrity; ability handle sensitive information with discretion

BENEFITS:
Indivior is committed to providing a culture driven by guiding principles and top-tier benefits that match the importance of the work we do. The Indivior experience includes:

• 3 weeks of vacation plus floating holidays and sick leave
• 401(k) and Profit-Sharing Plan - Company match of 75% on your first 6% of contributions discount and profit-sharing contribution equal to 4% of your eligible pay
• U.S. Employee Stock Purchase Plan- 15% Discount
• Comprehensive Medical, Dental, Vision, Life and Disability coverage
• Health and Dependent Care Flex Spending options
• Adoption assistance
• Tuition reimbursement
• Leverage Concierge/personal assistance services
• Voluntary benefits including Legal, Pet Insurance and Auto/Home coverage
• Gym, fitness facility and cell phone discounts

GUIDING PRINCIPLES:
Indivior\xe2\x80\x99s guiding principles are the foundation for each employee\xe2\x80\x99s success and growth. Each employee is expected to demonstrate understanding and adherence to our guiding principles in their everyday performance.
The duties and responsibilities identified in this position description are considered essential but are not limited to only those outlined. The employee may perform other functions that may be assigned. Management retains the discretion to add or change the duties of this position at any time.

EQUAL EMPLOYMENT OPPORTUNITY
EOE/Minorities/Females/Vet/Disabled