Location: 2029 Century Park East, Los Angeles, California, 90067, United States
Type: ONSITE (100%)
:
Ability to plan events that can range from 10 to 500 people with various degrees of complexity.
Monitor/manage the project including creation of project plans and budgets prepare manage reconcile.
Ability to lead team working on an event and direct many facets at one time.
Collaborate and interact effectively with Firms senior management middle management and customers.
Provide strategic input and recommendations to business group on event development.
Maintain partnering relationships with internal business partners such as Food Services Conference - Services Audio Visual Security and Facilities.
Manage all aspects of events including but not limited to: internal consulting concept proposal development site selection via RFP process vendor negotiation contract administration including controlling risks associated with attrition and cancellation hotel management air/ground travel total logistics coordination menus setup decor audio visual creative writing for invitation input on graphic design and website development printing registration management coordination of speakers giveaways entertainment activities and travel staff.
Role and Responsibilities:
Manage reception desk essential functions, greeting and directing clients, answering telephone calls, promptly returning emails, etc.
Submit facilities requests as directed by Planner; walk and inspect conference room setups
Support Event Managers with high level meetings; and stretch assignments as needed
Build working relationships with fellow colleagues, porters, audio visual and catering teams
Manage space issues, escalate unresolved issues to the Lead Planner
Adhere to standards of operations established for Conference Center
Join planner on pre and post con calls, aiding data entry
Check rooms making sure catering, audio visual and room sets match BEO
Requirements
Preferred Qualifications:
Event planning experience (hospitality)
Event planning software familiarity - EMS and Microsoft Office Suite
Hospitality and Services Knowledge
Event experience law firm coming from hospitality industry is great
Warm outgoing personality
Adapt to the internal booking system
Detail oriented
Asking questions is very valuable if they don\'t understand something
3-4 years of time management and client service experience
Microsoft Excel, Word, and Outlook & Zoom
Professional and people-friendly personality
Email, phone, and in-person communication in a high volume
Multi-task skills are needed (handling a call of someone walking in for a meeting to verifying budgets)