Job Description

JOB TITLE: Event and Communications Specialist

FLSA STATUS: Non-Exempt

SCHEDULE: Full-time; M-F 8:30 - 5:00

LOCATION: Kansas City, MO office (hybrid work environment)
POSITION SUMMARY The Event and Communications Specialist is a non-exempt, full-time position based in our Kansas City, MO office. This position is responsible for supporting the Events team, the Marketing and Business Development team, and attorneys firm-wide with the planning, execution, and measurement of client-facing events, including: development of event concepts; coordination and review of event materials; development and distribution of invitations; and on-site support during events. The successful candidate will possess strong organizational and project management skills, be a creative and proactive problem solver, and enjoy an entrepreneurial and collaborative environment.
*only local candidates will be considered*

PRINCIPAL RESPONSIBILITIES

• Act as events liaison to offices across the firm\xe2\x80\x99s footprint, partnering with 6-8 office managing partners to plan, budget and manage office marketing events, memberships and sponsorships; partner with Marketing Events team to execute those plans.
• Work alongside the Events team to manage the evolving event calendar and distribution of certain events firm-wide.
• Partner with Client Development Managers and events-office liaisons to coordinate webinar programs firm-wide, including running virtual event technology, platform selection, speaker coordination, and participant management.
• Partner with Client Development Managers and events-office liaisons to coordinate small, non-sponsorship, ticketed client events, such as sport suites, including catering selection, events supplies, ticket distribution and swag items.
• Develop promotional materials such as invitations, flyers, and email campaigns to promote events to clients and prospects.
• Manage event registration and attendee tracking, including managing online registration and managing attendee lists.
• Attend and participate in events to ensure everything runs smoothly and to engage with attendees
• Execute the event budget, including negotiating contracts, tracking expenses, and reconciling invoices, working with events-office liaison to stay on target
• Develop post-event reports that analyze attendance, share client feedback, and highlight return on investment to determine the effectiveness of the program.

QUALIFICATIONS / SKILLS

• Approximately two years of experience in an event planning, marketing, public relations or business development position.
• Experience within a professional services firm is a plus.
• Stellar project management and organizational skills, and the ability to juggle multiple tasks simultaneously.
• Excellent communication skills, including strong writing, public speaking and interpersonal skills.
• Strong negotiation skills to secure the best deals and stay within the event budget.
• Ability to read and understand Banquet Event Orders (BEOs) to ensure all details are accurate.
• Ability to manage catering, equipment rental, and venue selection for events.
• Strong project management skills with experience in managing multiple events simultaneously.
• A relationship builder who is attentive to the smallest of details, consistent in execution, and able to problem solve in the moment.
• Good computer skills and proficiency in using event management software, CRMs and eCommunication platforms.
• Experience with virtual event technology and platform management.
• Creative thinking and problem-solving skills.
• Ability to work independently as well as part of a team.
• Analytical skills to evaluate the success of events and marketing strategies.
• Ability to work well under pressure and meet deadlines.
• This position requires 10-15% travel to other Spencer Fane offices

PHYSICAL REQUIREMENTS

• Position is generally sedentary in nature; involves sitting most of the time, but may involve walking or standing for brief periods of time.
  
• Ability to occasionally or routinely lift up 10 - 20 lbs. required.
• Ability to efficiently communicate
• Ability to perform repetitive motions required
• Ability to see and read PC screens, detect color coding, read fine print, and/or normal type size print

DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.