Job Description

About the Role

We're looking for a detail-oriented Assistant Accounting Clerk to support billing, collections, contract entry, and financial reporting. This role ensures invoices are properly issued and tracked, contracts and change orders are accurately recorded, and project reconciliations are completed. You'll also handle collections for smaller accounts and support senior staff on larger issues.

Key Responsibilities

Invoice Management:

Verify daily invoice submissions, track in QuickBooks, and maintain audit notes.

External Requests:

Respond to vendor/client inquiries (e.g., W-9s, banking info, waivers, invoice changes) and log all requests.

Billing Review:

Coordinate weekly with the Service team to confirm all services are billed and follow up on delays.

Financial Reporting:

Prepare end-of-project billing summaries and support PMs in resolving discrepancies.

Collections:

Manage collections for smaller accounts and escalate larger cases; maintain logs and aging schedules.

Contract Entry:

Enter contracts and change orders into QuickBooks accurately and reconcile with invoicing.

General Support:

Assist with month-end close, audit prep, and other accounting tasks as needed.

Qualifications

1-3+ years in accounting or bookkeeping Proficient in QuickBooks and Microsoft Excel Strong attention to detail, organization, and communication skills Basic accounting knowledge (invoicing, A/R, contracts) Professional, persistent, and collaborative

Working Conditions

Office-based, occasional overtime during closings Frequent interaction with internal teams and external partners

Reporting

Reports to Controller or Senior Accountant; collaborates with accounting, operations, and PM teams.

Success Indicators

Timely, accurate invoice submissions Clear documentation and reconciliations Reduced aged receivables Accurate contract entries Responsive handling of requests
Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 - 50 per week

Benefits:

Dental insurance Employee discount Health insurance Life insurance Paid time off Retirement plan Vision insurance
Work Location: In person