Job Description

This position is currently open.

Public?:

Public

Division:

Information Technology

Reports To:

ECM Director

Type of Position:

Regular Full Time

Location:

Absentee Shawnee Tribe / 2025 S. Gordon Cooper Dr. / Shawnee, OK 74801

General Description

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The ECM Office Manager provides high-level administrative, operational, and project support to ensure the efficient and effective delivery of departmental services. In addition to advanced administrative functions, this position plays a key role in driving the department's digital transformation initiatives through Laserfiche document management, staff training, and workflow optimization. The role also contributes to organizational success by enhancing staff efficiency, improving task coordination, and supporting adherence to structured departmental workflows and operational procedures.

Responsibilities & Duties

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Operate basic office equipment including, but not limited to, fax machine, copier, and multi-line phone. Answer all incoming calls and handle caller's inquiries, re-direct calls to appropriate staff members, take adequate messages when required, and maintain accurate call log. Pick-up and deliver mail, stuff, seal, and label all outgoing mail, open and date stamp all general correspondence, maintain the general filing system and file all correspondence. Maintain an adequate inventory of office supplies, and order office supplies when needed. Coordinate the repair and maintenance of office equipment. Run work related errands as requested and assist the ECM Director and other staff as requested. Filing and record keeping of departmental documents Basic knowledge of digital copying processes and file transfers Support departmental staff by providing guidance on procedures, tracking progress, and reinforcing workflow expectations. Track departmental project timelines, monitor staff compliance with established workflows and procedures, and provide ongoing support to ensure task completion and adherence to department standards Provide administrative support to the ECM Director, including scheduling meetings, assisting with communications, and helping coordinate departmental activities. Support the department's digital transformation efforts through Laserfiche document management, staff training assistance, and process optimization support. Must adhere to Absentee Shawnee Tribe Personnel Policies and Drug and Alcohol Policies. Other duties as assigned.

Qualifications

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Education and Qualifications
Associate's degree in Information Technology, Computer Science, Business Administration, or a related field preferred. Laserfiche Gold Certification Preferred Excellent Oral and Written skills Must be able to pass a drug test for pre-employment for the Tribe Must have a valid Oklahoma Driver's License. Must be able to pass a background check.
Knowledge of:
Proficient in Laserfiche document management, including folder organization, search functions, tagging, and metadata. Able to support staff with digital workflows, document retrieval, and form design.
Skills and Abilities:
Strong attention to detail when organizing digital records. Able to explain simple tasks clearly to other staff members. Comfortable following digital procedures and documenting steps. Willingness to learn new Laserfiche features, such as tagging, routing, and metadata use.
Physical Requirements Working Conditions
Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity. Willing to travel. Frequent lifting (up to 15 lbs) Occasional lifting (up to 30 lbs)
The Absentee Shawnee Tribe of Oklahoma (AST) is committed to Equal Employment without regard to race, religion, color, gender, national origin, age, disability, or sexual orientation. However, in accordance with the Indian Preference Act (Title 25 U.S. Code 472 and 473) preference in filling vacancies are given to qualified Indian candidates. AST will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and its amendments.
Native American Preference/EEO/Drug Free/Smoke Free Workplace

Posted Date:

23 hours 51 min ago



Tribal Preference/Native American Preference/EEO/Smoke Free/Drug Free Workplace

Indian preference applies to all positions, but all resumes will be accepted.






Forward Completed Absentee Shawnee Tribe applications with resume to:

Absentee Shawnee Tribe

Human Resources Department

2025 South Gordon Cooper Dr.

Shawnee, OK 74801

Fax: 405-273-2710

Email: HR@astribe.com