Supplemental Information


This position is located within the Louisiana Department of Health / Office of Aging and Adult Services / Headquarters / East Baton Rouge Parish

Announcement Number: OAAS/SP/173606
Cost Center: 3201010200
Position Number(s): 166948

This vacancy is being announced as a Classified position and may be filled as a Job appointment, Probationary, Promotional or Detail to Special Duty appointment.

(Job appointments are temporary appointments that may last up to 48 months)

No Civil Service test score is required in order to be considered for this vacancy.

NOTE: regarding the advertised pay range: The maximum amount listed for this job title is the maximum salary a person can make as they gain experience in the position. It is not the maximum amount that we are allowed to pay a new hire.

Occupational Summary
The Office of Aging and Adult Services (OAAS) has an opening for a Deputy Assistant Secretary. This position will be located at the OAAS headquarters office in Baton Rouge, Louisiana.

The incumbent in this position will be responsible for leading the business operations statewide in continuing to facilitate high quality care in serving elderly and disabled adults. The incumbent will serve OAAS in this position by ensuring the financial processes and budget activities support the programmatic needs of the organizations. The oversight of staff include the functions of personnel, procurement, budget, disaster emergency response, Adult Protective Services, the Traumatic Head and Spinal Cord Injury Program and business function support of Villa Feliciana Medical Center. Data driven assessment of the needs and the management of funding for those needs supports the agency\xe2\x80\x99s mission and provides for the development of mitigation strategies to reduce risk and increase quality of care; contracting assistance where resources are limited, while proactively managing the funds provided.

The expectation for this role is to support the Assistant Secretary and to provide that OAAS is a good steward of state funds and federal funds that are utilized in providing supports to vulnerable individuals that live in our state\xe2\x80\x99s communities and nursing facilities. The functional areas of work are largely administrative in nature, as this role is the leader of financial activities of the agency. This incumbent will report to the Assistant Secretary of OAAS. The incumbent will interface with programmatic and administrative staff, as well as LDH Executive leadership and other LDH agencies with an objective of ensuring the office priorities are aligned with the organizational priorities and that OAAS is operating at an optimal level of service and support.

The ideal candidate will have working knowledge of state systems, LDH organizational structure, the LAGOV financial system, state budget processes, and assessment and care of the elderly and disabled adults. Preference will be given to applicants with professional leadership experience.

Skillset characteristics include:

• 
  Excellent communication skills, both written and verbal
• Ability to research and benchmark best practices
• Ability to assess gaps in processes and skill competencies
• Ability to think critically and creatively solve problems
• Ability to provide consultation and monitoring of improved performance
• Administrative experience with budgeting and financial accounting using current state systems
• Experience in emergency response
• Administrative experience with contract development, management and monitoring
• Willingness to travel statewide to ensure effective relationship building and project management

Responsibilities for this position will include, but not limited to:

• Serve as the chief financial manager of OAAS statewide
• Complete budget activities timely and accurately to represent the activities and maximize the use of funds
• Leads the completion of all state required planning, projecting and reporting of financial activities
• Oversight of Administrative functions
• Oversight of Adult Protective Services,
• Oversight of the Traumatic Head and Spinal Cord Injury Program
• Interfaces and supports the business operations state\xe2\x80\x99s nursing facility: Villa Feliciana Medical Center
• Leads the ESF8 response for the agency during a disaster response to ensure staffing is provided as needed
• Completes risk based assessments
• Gathers and provides data analysis to inform quality metrics and opportunities for improvement
• Supervision to direct reports

To apply for this vacancy, click on the \xe2\x80\x9cApply\xe2\x80\x9d link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

A resume upload will NOT populate your information into your application. Work experience left off your electronic application or only included in an attached resume is not eligible to receive credit

For further information about this vacancy contact:
Shambrielle Pooler
Shambrielle.Pooler@la.gov
LDH/HUMAN RESOURCES
BATON ROUGE, LA 70821

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
Qualifications
MINIMUM QUALIFICATIONS:
A baccalaureate degree plus five years of professional level experience in a public or private sector setting. SUBSTITUTIONS:
Six years of full-time work experience in any field will substitute for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows: A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree. 30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree. College credit earned without obtaining a baccalaureate degree will substitute for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree. Graduate training in any field will substitute for a maximum of one year of the required experience on the basis of thirty semester hours for one year of experience. A master\'s degree in any field will substitute for one year of the required experience. Graduate training with less than a Ph.D. will substitute for a maximum of one year of the required experience. A Ph.D. in any field will substitute for two years of required experience. NOTE:
Advanced degrees will substitute for a maximum of two years of the required experience.
NOTE:
Any college hours or degree must be from an accredited college or university. NOTE:
As these positions are with agencies that have different functions and goals which call for specialized areas of knowledge, preferred experience or education may be considered when filling these positions.
Job Concepts
Function of Work:
To direct the programs for a state office having either: over three thousand employees or (2) a state office having the most technical programs; and to serve as principal assistant to the Assistant Secretary.

Level of Work:
Administrator.

Supervision Received:
Executive direction from the unclassified Assistant Secretary.

Supervision Exercised:
Line over all Program Division Directors.

Location of Work:
May be used by state offices having over three thousand employees or offices with the most technical programs.

Job Distinctions:
Differs from Deputy Assistant Secretary 2 by the responsibility for directing the programs for an office involved in the most technical areas (Mineral Resources, Conservation, Public Works or Revenue Tax) or directing the programs for a state office having over three thousand employees rather than a state office having one thousand to three thousand employees or less than one thousand employees with over seventy percent dispersed statewide.
Examples of Work
Directs the work activities of all programs in the absence of the assistant secretary, serves as principal assistant to the assistant secretary and has administrative line authority over all programs.

Advises the assistant secretary regarding program, office or departmental problems.

Reviews current and long-range programs, plans and policies for the office, identifying and resolving areas of conflict.

Reviews, formulates, or directs the revision of rules, regulations and procedures for the office.

Reviews and evaluates work of subordinates and gives technical guidance when needed.

Coordinates budget recommendations.

Conducts staff meetings and conferences with subordinates to resolve problems and conflicts.

Meets with officials of federal, state and local agencies, legislators, professional organizations and interested groups on matters relating to the office.

Directs the preparation of special reports relating to office programs.

Prepares correspondence on complex and sensitive matters affecting the department or office.