Job Description

Shift: 8HR Days Tues-Thurs

Hours: 7:30a-4:00p

Job Type: Part Time

Job Summary

The Medical Staff Department Secretary reports to the Director of Medical Staff Services, and provides support to the Director and the Medical Staff.


2503030104 Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship

Responsibilities

Answer incoming phone calls, distribute incoming mail, process physician verifications hospital affiliations, maintain accurate filing system, maintain office supplies - ordering/receiving, and assist medical staff manager/director. Distribute monthly meeting notices and copy packets/materials for meetings Maintain the licensure expirables and monthly reports. Duties as assigned o Photocopy approved privileges for distribution in privilege binders and keep binders accurate Assist Credentials Coordinator prepare credential binders for new applicants Assist in preparing outgoing mailings Assist medical staff coordinators in preparing for meetings, i.e. Photocopying and distributing packets Enter attendance following each CME programo Updates Echo, credentialing software program to insure information is accurate at all timeso Manages Governing Board follow-up, letters, updating Echo, privilege sheets

Required:

Experience in a Medical Staff Office preferred. Strong written /English communication skills, word processing (Windows), dictation, medical terminology Excellent customer relations skills. Ability to work independently, use good judgment and maintain confidentiality. Previous secretarial experience required. High School Graduate or GED

Must demonstrate proficiency in the following areas:

Excellent customer service o Excellent communication skills Attention to detail and high degree of accuracy Works harmoniously with others Use of discretion and good judgment Maintains confidentiality Carries out specific assignments to successful conclusion Accurate spelling and grammar Extensive word processing skills Works independently with minimal direction

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