Job Description

Position Details



Advertising/Posting Title
Dean\'s Office Coordinator


Diversity Statement
The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are required to include in their cover letter information about how they will further this goal.


Posting Summary
Provide administrative staffing support to the Dean\xe2\x80\x99s Office of the Larner College of Medicine, supporting the Dean, Executive Assistant to the Dean, and senior leaders of the College in their roles in the Dean\xe2\x80\x99s Office. Communicate with and respond to requests from individuals within the College, across the University, from our partners at the UVM Foundation and the UVM Medical Center/Health Network, and from alumni and community stakeholders. Prepare materials, including institutional documents, personnel files, and meeting materials. Coordinate national and international travel for the Dean and accompanying leaders. Assist in coordinating calendars and schedules.


Minimum Qualifications (or equivalent combination of education and experience)
Associates degree and three years\xe2\x80\x99 experience required. Effective organizational skills, ability to meet deadlines, attention to details and interpersonal and communication (written and verbal) skills required. Effective analysis, troubleshooting and time-management skills required. Ability to manage multiple tasks and set priorities. Proficiency in word-processing, electronic spreadsheets, and calendaring required. Ability to use discretion regarding disclosure and dissemination of highly confidential information required.


Desirable Qualifications
Ability to deal with a wide variety of individuals and respond to their varying needs including UVM, College of Medicine, UVMMC and the general public. Ability to take initiative and work independently, ability to work in high pace, sometimes stressful environment and as part of a team. Demonstrated ability in using tack and diplomacy. Experience in a professional executive office desirable.


Other Information



Special Conditions
External candidates must complete a 4-month probationary period, A probationary period may be required for current UVM employees


FLSA
Non-Exempt


Payband Min (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE))
30400.00


Payband Max (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE))
51680.00


Staff Hiring Band



Union Position
No


Posting Details Position will be posted for a minimum of one week, after which it is subject to removal without notice.



Job Open Date
01/12/2023


Job Close Date (Jobs close at 11:59 PM EST.)



Open Until Filled
Yes


Position Information



Position Title
Office/Prgm Support Generalist


Posting Number
S4085PO


Department
COM Executive Office/55001


Position Number
00024945


Employee FTE
1.0


Employee Term
12

Supplemental Questions

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• How did you hear about this employment opportunity?
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• Please specify here where applicable. Enter "NA" if not applicable. (Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter/Letter of Application

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