Job Description

Initial Posting Date: 04/11/2023

Application Deadline: 05/02/2023

Agency: Judicial Department

Salary Range: $4,097 - $6,356

Position Type: Employee

Position Title: Court Operations Specialist

:
Interviews: will be scheduled within three weeks after the application deadline.

Who we are
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD\xe2\x80\x99s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by
our work and mission .

Benefits to you

• 
  We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. The state of Oregon provides a generous benefits package, which includes family health, dental, and vision insurance, optional short- and long-term disability, term life insurance, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses\xe2\x80\x94all of which can be tailored to individual needs. Click on the link at the end of this announcement for additional information.
• 
  The hourly equivalent for this position is $23.64 - $36.67. The salary range, identified in the job announcement, is for a new hire who is not yet a member of the Public Employees Retirement System (PERS). After becoming a member of PERS (usually after six-full calendar months of employment), the required 6% employee retirement contribution will be deducted from your pay, and your salary will be increased by 6.95% to help offset that and other cost increases (such as Medicare, Social Security, state taxes, and federal taxes). For new hires who are already active PERS members, the 6% salary deduction and 6.95% salary increase will be effective immediately upon hire.
• 
  10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• 
  OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• 
  We conduct a pay equity analysis for candidates based on their education and experience before every offer of employment. Click on the link at the end of this announcement for additional information.

Position Highlights
The
Marion County Circuit Court in Salem, Oregon, is hiring a Court Operations Specialist to provide clerical backup and courtroom support to judicial operations, the appeals clerk, and the jury department.

In the courtroom, you will operate recording equipment, complete various forms, ensure that accurate records are maintained for each case, receive and track exhibits, coordinate the actions of parties, and ensure that the courtroom is secure.

Additionally, you will use your knowledge of court operations and legal terminology to prepare and process a variety of cases and paperwork. You will perform complex data entry to maintain files, records, and monitoring systems related to case dispositions, proposed orders, correspondence, and conferences, and you will retrieve case information and maintain court calendars.

When assisting the jury department or clerking a jury trial, you may need to assist jurors as needed. You will also screen calls, visitors, and correspondence, respond to routine inquiries about court procedures, and route parties and materials as appropriate.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter

• 
  Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.
• 
  In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• 
  Address the cover letter \xe2\x80\x9cTo the Hiring Manager.\xe2\x80\x9d
• 
  Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• 
  Prepare your cover letter before starting your Workday application.

Work History/Resume

• 
  Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.

OR

• 
  Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications
(These must be evident in your resume or work history.)
The qualified candidate must have a high school diploma or equivalent
AND
Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills and abilities needed for this position
OR
Any combination of
education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications
(These must be verifiable.)
None.

Requested Skills and Attributes
(All of these must be addressed in your cover letter. Failure to do so may result in the rejection of your application.)

• 
  Experience performing a variety of clerical or administrative support tasks that included using a computer to enter and retrieve information, meeting strict deadlines, and maintaining accuracy when interrupted or distracted by a noisy work setting.
• 
  Experience working in a fast-paced environment, providing assistance, and answering questions while working on multiple tasks.
• 
  Experience responding professionally to customers or clients who are facing challenging life circumstances, stressful situations, or trauma.
• 
  Experience explaining processes, procedures, or policies.
• 
  Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
• 
  Experience identifying and safeguarding confidential information and materials.

Working Conditions

• 
  This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
• 
  Occasional after-hours or overtime work may be required.
• 
  Frequent phone and in-person contact with people from diverse backgrounds.
• 
  Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.
• 
  Regular use of the following equipment: recording equipment, telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks
By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security\'s
I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans\' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities
Veterans web page for additional details, information, and resources.

Conduct Expectations
Because of OJD\'s role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon\xe2\x80\x99s pay equity law. Salary offers are made with consideration of the candidate\xe2\x80\x99s education and experience. For more information on pay equity,
click here .

Employee Benefits

Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please
click here .

Questions and Support

• 
  If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• 
  Workday related information and resources are available
  here .
• 
  For questions about a specific OJD job posting, call 503-986-5930.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.