Job Description

Job Code

403040 Coordinator II

Sub-Unit



055

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

• High school diploma, GED or equivalent required.
• 5 years of experience in project coordination, IT systems, student support, or similar fields is required.
• Education beyond high school may count toward experience.
• Microsoft Office (Word, Excel, PowerPoint and Outlook) experience is a must.

Additional Qualifications and Skills

• Demonstrated initiative and ability to work as part of a team.
• Outstanding organizational skills and attention to detail.
• Ability to leverage IT systems and reporting tools to streamline processes.
• College degree preferred.

Additional Information

This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus 3 days per week. Specific days and schedule will be determined between you and your manager.

We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.

A cover letter is required to be considered for this opportunity.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here

Department

MBA and Doctoral Programs

Pre-Employment Screening

Identity

Job Function

General Administration

Position Description

• Works closely with the Assistant Director on course planning; maintains a detailed multi-year course schedule to ensure students can complete their requirements.
• Coordinates and communicates important deadlines, helping students and faculty to navigate multiple academic calendars, policies and platforms.
• Maintains confidential academic records, uploads data into student information systems and uses reporting tools to ensure accuracy.
• Provides front-line tech support to faculty and students.
• Assists with logistics related to dissertation defenses including scheduling, communications and reporting.
• Assists with all university-wide commencement preparations and day-of activities.
• Supports co-curriculum events, including scheduling and planning.
• Supports financial processes for student research and travel fellowships.
• Joins the team in supporting all hands-on deck activities such as, admit day, orientation, social events, etc\xe2\x80\xa6
• Responsible for other duties as assigned

School/Unit

Harvard Business School

Job Summary

Harvard Business School\'s Doctoral Programs consist of 130+ students across 8 different programs. Join a small, dynamic and dedicated team, where you will have the opportunity to focus on a range of higher education administration; the Doctoral Programs Office manages admissions, course planning, registration and enrollment, student services, progress tracking, career planning, and commencement. This job is for you if you are interested in many different aspects of higher education and care deeply about the student experience!

This role specifically focuses on registrar services and dissertation support, reporting to the Assistant Director, Doctoral Programs.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Benefits

We invite you to visit to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)

Harvard University