Job Description

Job Title: Construction Assistant Company: Hoffman Building Technologies Reports to: Critical Technologies Engineering Manager Job Status: Non-Exempt

Job Purpose: Support engineering team providing Building Automation System solutions. The responsibilities include but not limited to:

• Point person for maintenance, mailing, shipping, supplies, equipment, and errands
• Organize and schedule meetings and events
• Assist in preparation for meetings, order food, set-up, clean up
• Partner with HR to maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on office equipment
• Ensure conference room is stocked with drinks, snacks, coffee, etc...
• Make travel arrangements for team as needed
• Answer calls and route to proper person or take messages
• Create regular reports and update internal databases
• Facilitate internal communication (e.g. distribute information)
• Suggest more efficient ways to run the office and troubleshoot any malfunctions
• Prepare expense reports, miscellaneous reports, memos, invoice letters, and other documents
• Review expense reports, mileage reports, etc. for accuracy and completeness
• Combine, review, and prepare for submission BAS documents
• Gather and file project documents and submissions from customer systems (i.e. Procore, BIM, etc.)
• Coordinate project orders, quotes, RMAs, for parts and material ensuring proper processing and tracking

• Positive influence and willingness to learn.
• Excellent organizational skills with an ability to think proactively and prioritize work
• Strong problem solving and analytical thinking skills
• Strong verbal and written communication skills (via phone, email and in-person)
• Proficient with office management systems like MS Office
• Experienced using online calendars and cloud systems
• Experience using office equipment
• Experience exercising discretion and confidentiality with sensitive company information
• Strong time management skills

• Standing: Frequently
• Walking: Frequently
• Sitting: Frequently
• Handling/Use of Hands: Frequently
• Bending: Frequently
• Pushing/Pulling 12 lbs. or less: Occasionally
• Lifting/Carrying 10 lbs. or less: Occasionally
• Lifting/Carrying 11-20 lbs.: Rarely
• Reaching Outward: Frequently
• Reaching Above Shoulder: Occasionally
• Squatting/Kneeling: Occasionally