Job Description

This position serves as a member of the Circuit Court Docketing Team. Responsible for preparing and coordinating all elements of the docket. Reviews documents, and inputs data into the Court's case management system. Interacts with attorneys, law clerks, judges, and the public to obtain information necessary to update status information for cases on the civil trial docket including time estimate, jury status and need for an interpreter. Assists the Chief Judge in preparing the civil case docket assignments, by providing accurate and up-to-date docket information.
Maintains up-to-date knowledge of the Code of Virginia relating to legal procedures pertaining to docketing a court case. Cross-trained to be able to prepare and coordinate multiple dockets. Maintains confidentiality in all case work. Performs backup duties for judicial support as needed and performs other duties as required.
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
Receives and reviews documents to ensure completeness for filing and recording;
Prepares and processes legal documents;
Enters and updates case information in the case management system;
Scans and indexes documents in the case management system;
Calculates and collects fines, court costs, and restitution;
Notifies defendants of court fines, fees, and restitution balances and payment options;
Reconciles daily receipts, identifies discrepancies and makes corrections;
Assists customers by phone, and in person with miscellaneous inquiries;
Maintains, stores, and ensures accessibility of case files;
Assists the public requesting to review, and/or obtain copies of case files;
Prepares and monitors Court dockets;
Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of standard administrative procedures, practices, and equipment;
Knowledge of common legal terminology, documents and procedures;
Ability of comprehend applicable Virginia Code sections and laws;
Ability to process a considerable volume of record work in an accurate and timely manner;
Ability to perform data entry, scanning, indexing and retrieval with computer information systems;
Ability to communicate courteously and effectively, both verbally and in writing;
Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff. MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation; Plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.
PREFERRED QUALIFICATIONS:

• Two or more years of Court and/or other legal experience.
• Two or more years of experience in providing front-line customer service.
• Experience performing data entry.
• Knowledge of the Code of Virginia and regulations in relevant areas.
• Excellent attention to detail and organizational skills.
• Clear and concise oral and written communication skills.
• Experience working in a team environment.
• Ability to exercise tact, discretion, initiative, creativity, and independent judgment.
• Proficiency using Microsoft Office computer software, especially Word, Excel, and Outlook.

PHYSICAL REQUIREMENTS:

• Duties are generally sedentary.
• Must be able to input and retrieve data from a computer.
• Must be able to lift boxes files, boxes and equipment weighing up to 30 pounds.
• Must be able to type 30 words per minute due to high volume of computer entries.

SELECTION PROCEDURE:
Panel interview and may include a practical exercise.
Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home - including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity ( ).
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.?
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY?703-222-7314. . EEO/AA/TTY.
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Requisition 25-01855

Skills Required