Job Description

Position Title

Cashier Office Coordinator (On Site - University Center, MI)

Employee Group

Support

Division/Department

Finance

Status

Part-time, Starting Salary $20.54 - $22.79; Commensurate with Qualifications and Experience


Position Summary Information

Position Accountabilities and Essential Functions

The successful candidate must demonstrate experience, skills, and commitment to fostering an environment of belonging, diversity, equity and inclusion in students, faculty and staff.

POSITION

SUMMARY

This position is responsible for overseeing the daily operations of the central Cashier's Office of the College. The Cashier's Office serves as a central depository for all cash and credit card payments received throughout the College. The Cashier Office Coordinator is responsible for the daily oversight of the Cashier's Office , ensuring accuracy of the daily cash transactions that are subsequently posted to the General Ledger. This position reconciles daily cash collections to the daily cash receipts per the Colleague system. The Cashier Office Coordinator is responsible for coordinating all activities, this includes scheduling and directing the daily activities of three Cashiers. This position requires a great deal of independent judgment, the ability to prioritize the workload, and performance of duties with a high level of accuracy, and a thorough understanding of the various systems used to control and record cash receipts, This individual plays a significant
role in implementing functional and processing changes in the control and recordkeeping systems.

ESSENTIAL

DUTIES

AND

RESPONSIBILITIES

INCLUDE

BUT

ARE

NOT

LIMITED

TO

THE

FOLLOWING

:

Preparation of the daily cash deposit. This involves reconciling each individual cashier's cash receipt session per the Colleague system to the cash on hand and resolving any differences, consolidating the individual deposits into one bank deposit, and posting the cash receipts to the Colleague General Ledger. Verify and record cash deposits from various areas of the College including Food Service, Bookstore, Fitness Center, Printing, the Dental Clinic, Foundation & Public Broadcasting. This includes recounting the deposit, notifying the department if the total is incorrect, receipting the deposit into the Colleague system, and maintaining Colleague receipts and supporting records for each of these departments. Receipt into the Colleague cash receipts module the various types of payments that come into the College on a daily basis. These payments include: + Tuition for academic and community education classes, including third party billings
+ Vendor payments
+ Various fees including, parking and library fines, and payments for various trip and events
+ Property tax payments
Monitor the aging of vendor receivables invoices, and send copies of aging outstanding invoices to the invoice initiator for follow-up. Notify appropriate personnel of discrepancies between the amount invoiced and the amount paid on vendor receivables. Maintain invoice files for various College departments (ie Food Service, Planetarium, Corporate Services and Criminal Justice). The Cashier Office Coordinator is also responsible for tracking NSF receivable activity in an Excel spreadsheet, and reconciling this spreadsheet to the Colleague General Ledger NSF account on a monthly basis. This reconciliation is provided to the auditors to support the General Ledger account balance. Daily oversight functions of the Cashier's Office. This includes addressing the majority of the questions or problems that arise regarding the cash receipting function. The Cashier Office Coordinator is responsible for the scheduling, training and daily supervision of one regular part-time and one temporary part-time Cashiers. This also includes maintaining a written procedure manual and modifying office procedures, as appropriate, due to changes in technology or College policies.

Required Qualifications

Associates degree or equivalent knowledge and skills. 2-4 years of position related experience

Minimum Technology Skills

Additional Experiences Considered

Application Deadline

Position will remain open until filled.

First consideration will be given to applications received by January 6th.

The College reserves the right to close the recruitment process once a sufficient applicant pool has been identified.

Special Instructions to Applicants

Complete an on-line application and attach a cover letter with position title, resume, and copies of transcripts and/or certifications and licenses.