Job Description

Department Name

Sch Biological & Hlth Sys Engr



The School of Biological and Health Systems Engineering is seeking a highly motivated, outgoing, and dynamic Business Operations Specialist to perform business operations functions and support human resources duties in a high-paced and complex department that supports a diverse group of faculty, staff and students. This position is an exciting opportunity for a highly skilled and motivated applicant to be part of the School of Biological and Health Systems Engineering business team. Under the direction of the Business Operations Manager, Sr., the Business Operations Specialist is a key contributor to the unit, performing financial transactions, purchasing duties, travel processes, analysis and supporting human resource functions. The incumbent will maintain effective working relationships with faculty, staff, students and vendors; handle confidential and sensitive information; use software applications as it applies to position; be proficient in policy and procedure; simultaneously manage multiple projects; multi-task in a team environment; and work collaboratively and effectively with faculty and staff in an environment subject to rapidly changing priorities.

Requisition ID

92540BR

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25).
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier. This position receives regular review of objectives.

Minimum Qualifications

Bachelor\'s degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Category

02

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Desired Qualifications

• \xe2\x80\x8bDemonstrated knowledge of purchasing and financial policies and procedures.
• Demonstrated knowledge and understanding of travel authorizations and reimbursements.
• Experience with university procurement systems (such as WorkDay, SunRISE, P-Card).
• Experience in multi-tasking in a team environment.
• Experience working effectively in an environment subject to tight deadlines and quickly changing priorities.
• Evidence of effective communication skills.
• Experience using Microsoft Office applications (Excel, PowerPoint, Word, Outlook).
• Experience in using customer service skills.
• Experience in higher education preferred.

Close Date

28-June-2023

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Full-Time/Part-Time

Full-Time

Essential Duties

Financial Processing

• Create requisitions, process accounting journals, approve invoices for payment that utilizes multiple funding sources and methods in the WorkDay Financial system.
• Process reimbursements and accounting transactions in ASU and Foundation financial system ensuring compliance with donor intent.
• Serves as the first level of review for all travel authorization requests and expense submissions.
• Manage purchasing card including purchases, reconciliation and/or reallocations
• Conduct account management through reconciliation, reporting and data analysis utilizing WorkDay regularly and at month end close.
• Develops recommendations for implementation of procedures for daily operations of assigned functions according to established policies; prepares and updates internal manuals.

Human Resources

• Work closely with the unit HR for transactional items, such as approving time through PeopleSoft and TAS (Time Approval System) using established HR guidelines and policies.
• Support Human Resources Specialist Sr. with payroll and other related human resource related transactions.

Salary Range

$42,000 - $57,930 per year; DOE

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

Job Family

Business Operations

Arizona State University