Job Description

About Sam's Air Control

Sam's Air Control LLC is a fast-growing, family-owned HVAC company serving residential and commercial clients across New Jersey. Founded in 2014, we've built a reputation for professionalism, precision, and exceptional customer care. With a team of over 45 dedicated technicians, installers, and office staff, we take pride in providing state-of-the-art comfort solutions while maintaining a close-knit, family-driven work culture that values growth, accountability, and integrity.

About the Role

The Billing Coordinator plays a key role in maintaining accurate financial records and ensuring smooth cash flow for our rapidly expanding operations. This position works closely with our service, installation, and accounting teams to process invoices, reconcile payments, and ensure all customer and vendor transactions are completed efficiently. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced environment with multiple systems such as ServiceTitan and QuickBooks. You will be responsible for reviewing all ongoing projects, batching invoices, billing accounts wiht payment terms, and importnantly, processing all On Bill Repayment invoices with PSEG, JCPL, ETG, & NJNG.

Responsibilities

Prepare and issue invoices for residential and commercial jobs Review job costing and verify billing accuracy in ServiceTitan Reconcile daily payments, deposits, and adjustments Coordinate with technicians and project managers to confirm completed work before billing Follow up on outstanding balances and assist with AR management Maintain accurate customer billing records and documentation Process warranty or rebate claims as needed Support monthly financial closing and reporting tasks

Qualifications

2+ years of experience in billing, accounting, or administrative roles (HVAC or construction preferred) Strong attention to detail and organizational skills Proficiency with ServiceTitan, QuickBooks, or similar accounting/CRM platforms Ability to multitask and meet deadlines in a dynamic environment Excellent communication skills and customer service mindset Basic understanding of invoicing, AR, and job costing principles EXPERIENCE WITH OBR UTILITY BILLING IS A BIG PLUS

Benefits

Start up culture in a stable industry with endless possibilities Competitive pay based on experience Health, dental, and vision insurance Sick Leave 401(k) retirement plan Opportunities for advancement in a fast-growing company
Job Type: Full-time

Pay: $20.00 - $27.50 per hour

Expected hours: 40 per week

Benefits:

401(k) Dental insurance Employee discount Health insurance Health savings account Life insurance Paid sick time Vision insurance
Work Location: In person