Job Description

Nissan of Everett is under new ownership and we are seeking a professional and experienced Business Office Manager to help lead our team! Summary of the position: Processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business. Provides accurate reporting to the dealer/general manager and is responsible for accounting office and administrative functions. Automotive Office Manager - Essential Duties

• Hires, trains, and supervises office personnel.
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer\'s format and time frame.
• Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
• Oversees/prepares daily bank deposit and cash report.
• Maintains an effective cash management system. Forecasts cash needs.
• Controls petty cash amounts for dealership and sales department.
• Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
• Reconciles select accounts monthly.
• Approves adjustments to inventory and receivable accounts.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end.
• Participates in the preparation of short and long-term forecasts.
• Assists in completion of annual review/audit.
• Ensures compliance with all government regulations.
• Prepares payroll on a timely basis, posts payroll and maintains payroll records.
• Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
• Prepares employee health/life benefit payments.
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
• Administers charge-back program for late charges to inventory.
• Prepares monthly floor plan report for use in commission calculations.
• Prepares sales commission/chargeback detail reports.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Approves new charge accounts and oversees collection of past due accounts.
• Compiles information and prepares reports as requested by management and/or dealer principal.
• Maintains confidential employment files.
• Maintains a professional appearance.
• Attends managers meetings as requested.
• Other tasks as assigned