Job Description

Details



Open Date

10/20/2025



Requisition Number

PRN43359B



Job Title

Facilities Management



Working Title

Associate Director, Facilities



Career Progression Track

M00



Track Level

M4 - Senior Manager



FLSA Code

Administrative



Patient Sensitive Job Code?

No



Standard Hours per Week

40



Full Time or Part Time?

Full Time



Shift

Day



Work Schedule Summary



Monday - Friday, 8:00 - 4:30



Occasional after hours and weekends required.



VP Area

President



Department

00460 - Sunnyside Apartments



Location

Campus



City

Salt Lake City, UT



Type of Recruitment

External Posting



Pay Rate Range

$90,000 - $110,000/ DOE



Close Date

12/15/2025



Priority Review Date (Note - Posting may close at any time)

11/03/2025



Job Summary



The Associate Director, Facilities at Sunnyside Apartments develops, executes, and supervises comprehensive facility management for all residential properties at Sunnyside Apartments. These residential properties include, 1000+ units in the East and West Village and 21 homes in historic Fort Douglas. This role is responsible for the safe, efficient, and reliable performance of building systems, managing preventative and corrective maintenance, and overseeing capital improvement projects. The manager collaborates closely with internal teams and external vendors to deliver a high-quality living experience for residents. Key responsibilities include long-term infrastructure planning, budget management, asset management, regulatory compliance, and supervision of maintenance staff. This position plays an important role in resident satisfaction and operational excellence.



Learn more about the great benefits of working for University of Utah: benefits.utah.edu



Responsibilities



Operational oversight



Direct all aspects of facility operations, including asset management, maintenance, repairs, renovations, housekeeping, and grounds keeping for residential buildings. Develop and implement a comprehensive preventative maintenance program for all building systems, including HVAC , plumbing, and electrical. Coordinate large-scale logistical operations for single student move-in and move-out periods, as well as year-round family move-in and move-out. Ensure the facility is consistently monitored and maintained to meet high standards for cleanliness, appearance, safety, and functionality. Oversee the work order system, ensuring that maintenance requests are addressed in a timely and efficient manner

Strategic planning and project management



Develop long-range plans for future housing needs, building expansions, and major capital replacement projects. Manage and supervise construction and renovation projects, ensuring that they are completed on schedule and within budget. Stay informed of national trends and best practices in campus housing facilities to inform departmental strategies.

Financial management



Create, monitor, and manage the maintenance operating budget, in coordination with the Finance Manager. Oversee the procurement process, including preparing bid specifications and managing contracts with external service providers and vendors. Perform regular analysis of departmental spending to ensure cost-effective use of resources and strong financial stewardship.

Compliance and risk management



Ensure that all facilities comply with federal, state, and local housing, building, and safety regulations, including ADA standards. Mitigate risk by overseeing safety and security programs for the residential facilities. Manage emergency response protocols for facilities, including handling on-call responsibilities. Implement sustainability initiatives and energy management practices in housing projects.

Team leadership



Recruit, hire, train, and supervise facilities staff, providing coaching and regular performance feedback. Foster a positive and collaborative work environment for all employees. Ensure staff are trained in proper maintenance procedures, safety protocols, and emergency response plans.

Knowledge, skills, and abilities



Proven leadership and team management skills, with the ability to motivate and develop staff. Strong understanding of building systems, maintenance, construction, and safety protocols. Proficiency in financial management, including budgeting, forecasting, and contract negotiation. Excellent written and verbal communication skills to effectively interact with staff, residents, and vendors. Strong analytical, organizational, and problem-solving abilities. Familiarity with facilities management software and other relevant technologies. Ability to respond to crises and manage high-pressure situations calmly and effectively.

Minimum Qualifications

EQUIVALENCY STATEMENT :

1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).



Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.



Preferences



Master's degree in a relevant field, such as public administration or higher education.



5-10 years of progressively responsible experience in facilities or property management, with significant supervisory experience.



Type

Benefited Staff



Special Instructions Summary



Additional Information



The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.



This position may require the successful completion of a criminal background check and/or drug screen.



The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.



Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.



The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.



To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/



Online reports may be submitted at oeo.utah.edu



https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.