Job Description

Associate Director, Events, Development

Development - Events

80774BR
University Job Title
Associate Director, Events, Development
Bargaining Unit
None - Not included in the union (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
development
Compensation Grade Profile
Associate Director, Events, Development (ungraded)
Wage Ranges
Click here to see our Wage Ranges
Work Location
Central Campus
Worksite Address
157 Church Street
New Haven, CT 06510
Work Week
Standard (M-F equal number of hours per day)
Searchable Job Family
Development
Total # of hours to be worked:
37.5
Position Focus:
Reporting to the Director of Events, the Associate Director, Events, participates in the leadership of the Office of Development\xe2\x80\x99s Events team and collaborates closely with the Director on the development and execution of top-quality events and donor engagement initiatives that support Yale\xe2\x80\x99s fundraising efforts, advance its mission, and strengthen the relationship between the university and its global community of benefactors, volunteers, and alumni. Possesses the ability to work independently and with limited oversight. Serve as a role model for the rest of the Events team; promote a positive culture of respect, inclusion, and common purpose. The Associate Director, Events, provides strategic oversight, program development, managerial supervision of one C&T employee, communication planning, and logistical expertise in the production of memorable experiences (in-person, virtual, and hybrid), including multi-component events, high-level donor recognition celebrations, large-scale campaign events, and advisory board meetings. Directly supervises a Senior Administrative Assistant (SAA) and oversees the hiring, training, workflow, and evaluation of this team member, aligning the SAA\xe2\x80\x99s goals and objectives with the overall mission and values of the Events team, the Office of Development, and the university. Serves as the primary liaison to the Campaign & Volunteer Engagement team in the strategic planning and execution of activities relating to the For Humanity Campaign Committee, Campaign Ambassadors, regional advisory groups, and campaign task forces. This will include overall management of 2 meetings of the campaign committee per year, in addition to supporting smaller in-person and virtual events throughout the year. Plans and execute other strategic events\xe2\x80\x94including but not limited to regional For Humanity Illuminated events, large-scale dedication events, and high-level advisory board meetings\xe2\x80\x94as assigned throughout the year. Utilizes virtual event technology to produce successful digital engagement opportunities for Yale\xe2\x80\x99s alumni, donors, parents, and friends. Oversees the refinement and implementation of a process for compiling, analyzing, visualizing, and packaging event-related data and metrics for distribution/communication to a variety of internal (and sometimes external) stakeholders. Serves as the primary liaison with frontline Development staff on the strategic planning and execution of a series of events relating to Innovation at Yale.

The following Principal Responsibilities are generic in nature; applicants will find the information in this Position Focus to be most relevant to the needs of the position.
Dept/Section URL
https://forhumanity.yale.edu/
Essential Duties
1. Directs, monitors, and assesses needs and directs the application of resources related to donor cultivation and recognition, broad constituent engagement, committee and council meetings, and other major events for the Office of Development. 2. Directs and implements event management solutions that are routine to complex in nature and that affect multiple internal and external constituencies. 3. Plans and/or participates in planning major development events that align with university fundraising goals and objectives. 4. Establishes and implements consistent development event policies in alignment with university financial, budget, confidential information, vendor management, and other policies. 5. Ensures that all events are executed in compliance with federal, state, and local laws and ordinances. 6. Develops and monitors goals and objectives for self and staff in compliance with university strategies. 7. Directs a staff of program coordinators. 8. May perform other duties as assigned.
Required Education and Experience
Bachelor\xe2\x80\x99s degree and five or more years of event management experience in a professional setting or an equivalent combination of education and related experience.
Required Skill/Ability 1:
Detail oriented and well-developed organizational, analytical and interpersonal skills. Strong written and verbal communication skills. Ability to work successfully in a fast-paced environment. Resourcefulness in problem-solving. Grace under pressure. Proven ability to anticipate potential issues, work independently and solve problems. Demonstrated professional judgement.
Required Skill/Ability 2:
Ability to represent Yale appropriately with prominent guests and Yale officials. Polished, professional demeanor and demonstrated ability to interact effectively with high-profile visitors and university leadership. Ability to maintain strict confidentiality.
Required Skill/Ability 3:
Ability to set and manage priorities for self and others. Demonstrated skill at mentoring and supervising team members.
Required Skill/Ability 4:
Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.).
Required Skill/Ability 5:
Availability during events; occasional early morning, evening, and weekend work; occasional domestic and global travel required.
Preferred Education, Experience and Skills:
Experience managing events within higher education. Knowledge of database management systems and event planning software, particularly Blackbaud CRM, FileMaker, Social Tables, Cvent, Zoom, Workday. Knowledge of Yale University.
Weekend Hours Required?
Occasional
Evening Hours Required?
Occasional
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It\'s Your Yale website.
COVID-19 Vaccine Requirement
Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale\xe2\x80\x99s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual\xe2\x80\x99s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale\xe2\x80\x99s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303
100 Wall Street, New Haven CT 06511
203-432-0849
equity@yale.edu
Note
Yale University is a tobacco-free campus